Personal Assistant to the High Commissioner EO (22/25 NR)
Main purpose of job:
To provide professional administrative and organisational support to the High Commissioner ensuring smooth management of their office. This includes managing their diary, handling correspondence and serving as the key liaison between the High Commissioner and staff across the British High Commission.
We are seeking a dynamic individual who can manage a broad range of responsibilities in a fast-paced, high-profile environment with excellent organisation, problem solving, information management and communication skills. The role requires good judgement, the ability to anticipate needs and strong interpersonal and organisational skills.
He/she will be required to ensure the most effective use of HC’s time, work with enthusiasm, empathy and a willingness to be flexible and adapt to changing circumstances. It also requires proactivity and good collaboration skills.
The Job Holder will form part of the Private Office Team and will be required to work closely with other members of the team including the Chief of Staff to the High Commissioner and Deputy High Commissioners’, the Personal Assistants to the Deputy High Commissioners’ and the Events and Residence Manager.
Personal Assistant to the Deputy High Commissioner/ Development Director, Private Office(AO) (23/25 NR)
Main purpose of job:
To provide high-level administrative and organisational support to the Deputy High Commissioner (DHC) ensuring smooth management of their office. This includes managing their diary, handling correspondence and serving as the key liaison between the Deputy High Commissioner and stakeholders.
The Job Holder will arrange internal and external engagements including official events, and plan through changes in response to daily and weekly priorities. This position requires attention to detail, ability to prioritize and deconflict requests. The job holder should also have good organisation skills, enthusiasm and a willingness to be flexible and adapt to changing circumstances. It also requires proactivity, excellent communication and good collaboration skills.
He/she will form part of the Private Office team and will be required to work closely with the Chief of Staff to the High Commissioner and Deputy High Commissioners’ and the Personal Assistant to the High Commissioner
Aviation Security Coordinator EO – (21/25 NR)
Main purpose of job:
The Aviation Security Coordinator (ASCO) for Kenya and Ethiopia, who will be based at our High Commission in Nairobi, will directly support the Aviation Security Project Delivery Manager (based in London) in building and sustaining relationships with the Kenyan and Ethiopian governments and other key stakeholders on a wide range of aviation security issues in order to help deliver the Department for Transport’s core objectives of improving aviation security standards, building effective relationships with stakeholders at all levels to facilitate this. The Aviation Security Project Delivery Manager for Kenya and Ethiopia will travel regularly to Kenya and Ethiopia. The ASCO will be responsible for engaging with stakeholders to arrange meetings for these visits.
The successful candidate will need excellent administration skills, and to be able to prioritise and cope well under pressure. On any given day, they will be working to a variety of workstreams and across various projects, with changing circumstances and priorities. They will need to be proactive (for example, resolving issues by a telephone call or visit where more appropriate), have good judgement (including knowing when to escalate issues) and be highly organised, keeping track of deadlines and requests. An ability to work independently, seeking guidance where required is essential.
This is a varied and interesting position – the jobholder can expect to get a good background on Aviation Security in both the UK and in our host countries. As well as the core duties set out in the job description, there will be scope to liaise with other CT colleagues within the diplomatic mission.
Travel will be required to Ethiopia for meetings and to support capability development and aviation security assessment activity. Travel to the UK may be possible to support inward visits and attend internal meeting