Job Purpose

The overall purpose of this job is to oversee the financial activities of the organization, ensuring compliance with accounting principles and standards, and providing strategic financial guidance to management and KCDF partners.

Key duties and responsibilities

Financial Management:

• Review payment transactions to verify accuracy and compliance with organizational policies and procedures;
• Support budget development processes by providing financial insights and analysis to inform decision-making;
• Process payroll journals accurately and timely, ensuring compliance with relevant regulations and internal policies;
• Ensure confidentiality and integrity in the handling of sensitive financial records and systems, including payroll‑related data and transactions.
• Prepare and file statutory returns accurately and within deadlines to fulfill legal obligations;
• Stay updated on regulatory changes and ensure compliance with tax and financial reporting requirements;
• Conduct regular ledger reconciliations to identify and resolve discrepancies, ensuring the accuracy of financial records;
• Provide detailed reports on reconciled accounts to support decision-making and financial analysis;
• Prepare comprehensive management reports to provide insights into financial performance and support decision-making;

Grants Management and Donor Compliance Support:

• Oversee grant finances, including the timely review of grantee financial reports, to ensure donor compliance, mitigate risk, and protect organisational credibility;
• Provide guidance and support to partners in meeting donor financial compliance requirements by accurately interpreting funding obligations, resolving compliance gaps, and ensuring accountable professional engagement;
• Track grantee balances to ensure timely, appropriate, and compliant use of funds;
• Review budget utilisation to manage overspending and underspending, and to confirm costs are allowable, allocable, and aligned with approved budgets;
• Review partner implementation progress to ensure financial and regulatory compliance remains aligned with approved grant objectives;
• Identify and address financial and or compliance-related discrepancies promptly to mitigate risk and uphold transparency and accountability;
• Obtain feedback from donors regarding grant management processes and performance, ensuring alignment with donor expectations;
• Attend risk management committee meetings to provide financial insights and contribute to risk mitigation strategies;
• Compile donor financial reports in line with funder‑specific reporting cycles (monthly, quarterly, or annual), ensuring accuracy and full compliance with donor requirements.
• Prepare and analyse grantee‑specific monthly financial summaries and utilisation reports to inform programme decisions, cash‑flow management, and financial forecasting.

Internal Audit Support and Risk Management:

• Assist in internal audit processes by providing financial data and documentation as required;
• Lead routine identification and assessment of organisational risks and work collaboratively with internal teams and stakeholders to define and implement appropriate mitigation measures;
• Track and analyse organisational risks on an ongoing basis, generating insights to support management oversight, strategic decision‑making, and implementation of preventive and mitigation measures;
• Collaborate with departmental heads to review and address risks specific to their areas of operation;
• Support organisational and project audits by preparing and providing complete, accurate, and timely financial documentation and records;
• Collaborate with internal and external auditors to coordinate audit processes, respond to audit queries, and support the implementation and verification of audit recommendations in line with required standards;
• Ensure timely submission of timesheets by staff members and enforce compliance with organizational policies;
• Provide support and guidance to staff on timesheet completion and adherence to reporting procedures;

Any other responsibilities assigned to the jobholder by the supervisor from time to time.

Working relationships

Internal Relationships: All departments

External Relationships: Donors (local and international), Government officials, Grantees (funded organizations), corporates, key networks (local and international), Board, Banks, Investors and the Kenya Revenue Authority.

Knowledge, experience and qualifications required

• Bachelor’s Degree in Accounting or Finance.
• Must be a qualified accountant with relevant professional qualifications such as Certified Public Accountant (CPA-K) or ACCA.
• Minimum of 7 years’ relevant working experience in a similar position in a comparable organization.

Competencies

Technical & Behavioural competencies

• Experience with Microsoft Dynamics 365 accounting software.
• Ability to prepare accurate and timely financial reports in compliance with accounting standards and regulatory requirements.
• Proficiency in developing and monitoring budgets, forecasts, and financial plans to support organizational goals.
• Knowledge of auditing principles and practices, including internal controls, risk management, and audit procedures.
• Understanding of tax laws and regulations applicable to non-profit organizations, including preparation of tax returns and compliance with filing deadlines.
• Familiarity with grant accounting principles and experience in tracking grant expenditures, preparing financial reports for donors, and ensuring compliance with grant requirements.
• Experience in sub-grantee management.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse teams.
• Flexibility to adapt to changing priorities, regulations, and organizational needs in a dynamic non-profit environment
• Ability to build and maintain effective relationships with internal and external stakeholders, including donors, auditors, and regulatory authorities.

Information

• The jobholder handles highly confidential information, e.g., payroll and bank reconciliation. The job requires a high level of confidentiality

How to Apply:

Applications from qualified candidates should be submitted only by email to the Hiring Manager via jobs@kcdf.or.ke quoting the position applied for as ‘Senior Accountant’ in the Subject Line. Attach a cover letter, CV with three professional referees and indicate your expected monthly salary in Kenya Shillings.

The application closing date is 5 pm EAT on Friday, 8^th May 2026. Only short-listed candidates shall be contacted. KCDF provides equal opportunity. Any form of canvassing will lead to immediate disqualification. KCDF does not charge any application fees.