Assistant HR & Operations Manager
- Company: Classic Mouldings Limited
- Location: Nairobi, Kenya (Kellico Complex, Mombasa Road)
- Industry: High-End Interior Design & Architectural Finishes
- Type: Full-time | On-site
Role Overview
We are seeking an experienced Assistant HR & Operations Manager to support day-to-day operations, strengthen systems, coordinate logistics, and handle HR administration. This role combines operational coordination with people-support capability, working alongside HR to maintain a high-performance, accountable culture.
Key Responsibilities
Operations & Coordination
- Oversee daily office and site operations – logistics, inventory tracking, procurement support
- Improve workflow efficiency and service delivery
- Supervise support staff including drivers, office assistants, and cleaners
- Ensure documentation, timelines, and technical standards are consistently met
HR Support
- Support recruitment administration, onboarding, and employee record management
- Work alongside HR on performance coordination, leave tracking, and compliance
- Assist with staff welfare and team wellbeing initiatives
- Handle confidential staff matters with discretion and integrity
Project & Supply Chain Support
- Coordinate project delivery support, site quality control, and inventory management
- Liaise with transport, logistics, and external service providers
Financial & Quality Control
- Support budget tracking and operational efficiency
- Maintain high standards in office and site compliance
Qualifications & Experience
- Education: Bachelor’s degree or Higher Diploma in Business Administration, HR Management, or a related field
- Experience: 3+ years in an administrative, HR, or operations coordination role within interior design, architectural finishes, or construction
- HR Exposure: Must have experience managing records, supporting recruitment, or coordinating people processes
- Technical Knowledge: Familiarity with construction or design industry operations
Key Competencies
- Organizational Excellence: You manage competing priorities without dropping the ball
- Reliability: People count on you to follow through
- Discretion & Integrity: You handle sensitive information with absolute confidentiality
- Tech Proficiency: MS Office (Excel, Outlook, Word) plus HR or inventory systems
- Team Support: You help others do their best work