Assistant Legal Manager (Conveyance) – Credit Administration

HFC Limited, the banking and property finance subsidiary of HF Group, has an exciting opportunity in our Credit Department. We are seeking a talented, dynamic, self-driven, and results-oriented individual who is committed to performance, excellence, and participating in our growth strategy.

To support Business on all matters pertaining to the drafting, review of legal documentation, advise on legal matters, liaise and manage communication with external parties to ensure perfection and completion of security documents in compliance with the governing law, the Lending Policy and Credit Administration operations procedures to ensure that the Company interest is always protected. 

Deadline: 2026-05-08

Category: Credit

Subsidiary: HFC

Principle Accountabilities

Perfection of Securities 

• Preparation & reviewing the draft security documents received from external lawyers and also supervising the review of security documents to ensure quality, uniformity and enforceability
• Manage communication of legal matters and more particularly those related to the Credit, Project Finance and /or all lending products/functions.
• Coordinating the perfection of Bank security documents prepared by the Bank’s external advocates and ensuring completion within the SLA timelines from the date of issuance of instructions to completion
• Reviewing the registered security documents to ensure proper registration and giving the disbursements go-ahead via a disbursement certificate/checklist
• To perform legal advisory to the Business from time to time to ensure that legal risks are identified, legal implications are analysed for prudent decision making.
• Updating of the system with details of security held
• Forwarding the original security documents to Legal for Safe Custody unit for lodgement.
• Follow-up to conclusion of securities pending with advocates and update of the relevant report to be shared with Business.

Credit Administration

• Ensure timely Issuance of instructions to External Advocates for to commence conveyance.
• Validate all approval conditions before release of instructions to advocates.
• Ensure accurate and complete system updates within area of control or each role assigned.
• Ensure compliance with both internal and external regulatory requirements.
• Ensure proper document filing within area of control.
• Timely and accurate preparation, submission of management reports as assigned.
• Any other duties as may be assigned.

Analytics & Reporting

• Prepare /update reports for Credit department and Early Watch Committee

Key Competencies and Skills

• Knowledge of the provisions of the Companies Act, the Banking act, Central Bank of Kenya Act , the Capital Markets Authority Act, the Retirement Benefits Authority Act and all the relevant laws & statutes affecting the Company’s Operations and amendments thereof from time to time.
• Knowledge of the Company’s Products & Services
• Comprehensive knowledge of bank’s laid-down Lending policies and procedures relating to all areas under control. 
• Knowledge and understanding of facility documentation. 
• Thorough knowledge of the products and services applicable to the bank and the local market/s. 
• Knowledge of the Code of Banking Practice.  
• Knowledge of risk management and credit principles, including an understanding of the terms and conditions of sanction. 
• Knowledge of Credit procedures, systems and processes. 
• Has demonstrated skills required to effectively perform credit admin and security documentation tasks in a manner that consistently achieves high quality standards or benchmarks.
• Demonstrated expertise and in-depth knowledge of the local banking industry, banking services, credit process and banking products.
• Evidenced knowledge and understanding of the current banking and financial services operating environment, trends, and practice, related regulatory and governance guidelines and requirement, and applicable laws.

Minimum Qualifications, Knowledge and Experience

• Bachelor’s degree in Law from a recognized institution; and
• Diploma of Law from the Kenya School of Law.
• Advocate of the High Court of Kenya.
• Minimum of 5 years’ experience in a busy firm or financial entity, 3 of which must be in a Banking institution handling Credit and Legal documentation.