Bids and Submissions Officer at ALN Kenya

Roles and responsibilities

In more detail, the areas of responsibility include:

Support the submissions (legal directories and awards) team, including but not limited to:

Assisting with the preparation of submissions;
Assisting with related legal directory and awards research;
Maintaining databases of legal directory and awards rankings and other information;
Developing communication for legal directories and awards announcements; and
Maintaining the calendar of submissions for various awards.
Supporting the implementation of the legal directories’ strategy, including providing support to ALN firms.
Supporting the deal collection process.
Supporting the marketing and communications team, including on marketing and firm campaigns related to awards and rankings.
Support the bids (proposals) team where necessary, including but not limited to:
Proposal development and submission;
Liaising with clients and external vendors for bid clarifications;
Providing recommendations on bid/no-bid decisions based on evaluation criteria;
Maintaining CVs and related lawyer information databases;
Maintaining firmwide and ALN experiences database;
Following up, recording and compiling proposal-related feedback to improve future submissions; and
Assisting as required on related automation processes.
Supporting the marketing and communications team, including on marketing and firm campaigns related to awards and rankings.
Conducting researching as required.
Formatting documents as required.

Location: The role will be based in Nairobi, Kenya.

Experience and personal qualities

The following experience is preferred:

Degree qualification (preferably in Business, Marketing or Communications).
At least 2-3 years of experience in a legal marketing or business development role.
Experience working on legal directories submissions and a good understanding of the legal market is an advantage.
Proficient in the use of IT Systems, including Microsoft Office packages.
Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds.

The following personal qualities are preferred:

The suitable candidate should have strong research and analytical skills and strong attention to detail.
A strategic and creative thinker with proven experience of working with a business development team.
Be highly organised, have excellent time management skills and can work under pressure.
A commitment to teamwork and working in a professional manner.
Ability to develop creative ideas and transform them into practical reality.
Action-orientated and proactive