Responsibilities

• Maintain accurate and up-to-date staff files and records.
• Administer the leave tracking system and generate reports.
• Assist in the development and implementation of HR processes, policies, and related documentation.
• Support recruitment activities, including posting job advertisements, scheduling interviews, and assisting with onboarding processes
• Coordinate staff insurance records and liaise with insurance providers/brokers.
• Assist in the administration of staff benefits, programs, and events.
• Prepare HR reports and presentations as needed.
• Ensure data accuracy and confidentiality in the HR information systems.
• Oversee office operations and ensure a clean, organized, and efficient work environment.
• Monitor and manage office supplies, including inventory tracking, ordering, and vendor management.
• Receive, inspect, and manage incoming deliveries.
• Maintain the company’s asset register and track asset movement, ensuring proper documentation and approvals.
• Manage the company’s insurance register and support the renewal process.
• Review and recommend improvements to office operating practices.
• Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Screen and manage visitors to the corporate office.
• Handle internal and external communications for executives, including drafting correspondence and managing email.
• Coordinate and organize executive events and functions.
• Assist with the preparation of reports and documents for the executive team.
• Any other duties assigned from time to time

Requirements

• Must have achieved at least a C+ or equivalent in high school
• A diploma certificate in Business Admin/HR or related field;
• Be committed to succeeding in a team context;
• Excellent communication, influencing and interpersonal skills;
• High levels of energy and enthusiasm and ability to work long hours and under pressure to deliver timely solutions/deliverables.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• High level of attention to detail and accuracy.
• Demonstrated ability to work independently and as part of a team