Human Resources Intern at Amref Kenya

Job Description

This individual will be reporting to the Human Resource Associate and will be handling the below responsibilities;

HR Records & Information Management

Ensure quality and integrity of HR filing system by keeping all HR records, information and files clearly labelled, organized and confidential.
Maintain staff personal files and ensure that all files have up to date information.
Capture and update employee personal information data accurately.
Produce HR data and reports as required and within set deadlines.
Maintain tracking record of file movements.
Archiving of HR documentation/files.
Document management (sorting in HR folder).
Conduct a file audit and work with HR to update missing information/documentation.
Retrieve employee files and furnish information as requested.

Recruitment & Selection

Ensure records of all recruitment and selection processes of employees and consultants are correctly filed.
Filing of recruitment documents in the recruitment master file.
Support in reviewing applications and planning for interviews when assigned.
Regular update of all new interns in the master database.

General HR Support Services

Assist in drafting employment contracts, job profiles, letters and any other documents as directed.
Support in induction and orientation of both new and existing employees, ensuring that all relevant policy documents and forms are made available and ensuring easy access of system for all new joiners and transitions.
Supporting in updating of all the monthly induction and orientations of new employees in the master tracker.
Updating all new joiner’s and expatriate database.
HELB billing schedule follow up for all the new employees.

Any other tasks

Qualifications

Education Background

Skills and Competences

Understanding of general HR functions
Problem solving skills
Analytical skills
Critical thinking
Service orientation
Ability to maintain confidentiality
Effective communication and interpersonal skills and ability to work effectively with others
Able to work accurately with attention to detail
Ability to work under pressure and minimum supervision
Good computer skills, including Word, Excel, PowerPoint and Outlook
Effective use of technology and department procedures to assist in achievement of objectives
Fluency in spoken and written English
Deliver and track documentation/ letters as well as employee files