The Grants Intern under the supervision of the Grants Analyst will support the administration of institutional research grants and sub-grants and the development of new processes and tools for their administration.

Main responsibilities

• Review and ensure that the organization ERP – UBW information is up to date.
• Assist in tracking amendments and agreements received during the month to update the monthly report.
• Update the ongoing project list with this information and share it with relevant people on a monthly basis.
• Keep up to date monthly report to facilitate mitigation gap report information.
• Prepare acknowledgement letters for funds received from donors.
• Prepare project closure letters
• Update the physical files with the relevant documentation generated during the project lifecycle. E.g. Invoices, reports, letters etc.
• Assist with retrieving required documents during audit.
• Dispatch Project documents to donors.
• Assist with gathering and compiling documentation from partners during the due diligence process.
• Facilitate the tracking of the partner assessments and keep UBW up to date (suppliers- assessments), gather documents (profile forms, bank certifications and others)  
• Any other tasks as assigned

Education qualifications and experience

• Bachelor’s Degree in Finance, Accounting, Economics or Related fields.
• 1 year experience in a busy office providing Grants Management Support
• Basic understanding of Grant Funding processes and budgeting
• Familiarity with Financial reporting and Compliance requirements
• Understanding of donor relations
• Strong Analytical and Organizational skills
• Attention to detail and accuracy in financial data handling
• Good communication and report writing skills
• Ability to work in a team and meet deadlines