About the role:

The Office Administrator will oversee and coordinate daily office operations, ensuring efficiency, organization, and a positive work environment. This role involves managing administrative tasks, supporting staff, maintaining office supplies and equipment, and ensuring compliance with office safety and regulatory requirements. The Office Administrator will work collaboratively with various departments to support smooth office operations and effective communication.

Key Responsibilities:

Office Operations & Management:

• Manage daily office activities, ensuring seamless operations.
• Maintain organization and cleanliness in collaboration with the support team.
• Schedule and coordinate meetings, appointments, and office events.
• Enforce office safety procedures and compliance with guidelines.

Administrative Support:

• Provide general administrative assistance to the team.
• Ensure timely renewal of all permits and regulatory documentation.
• Organize and maintain physical and electronic files for efficient access.
• Facilitate timely payment of utilities and source office spaces as needed.

Inventory & Supplies Management:

• Monitor, manage, and replenish office supplies, including kitchen and stationery items.
• Liaise with vendors and suppliers for procurement and delivery.

Communication:

• Act as a liaison between employees and clients to ensure clear communication.
• Handle internal and external communications professionally.

Office Management:

• Coordinate with the IT department to ensure office equipment is well-maintained.
• Oversee repairs and maintenance of office facilities, ensuring all systems are in good working order.

Human Resources Assistance:

• Plan and coordinate company events such as town halls, team-building activities, and end-of-year celebrations.
• Other Duties:
• Provide ad hoc support to various departments as needed.
• Assist with special projects or additional tasks as assigned.

Does this sound like you?

• Proven experience as an office administrator, assistant, or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in office tools such as Microsoft Office Suite, Google Workspace, and communication tools like Slack.
• Knowledge of office management systems and procedures.