Position Overview

The Office Assistant will be responsible for maintaining a clean, organized, and efficient office environment. You will assist with administrative tasks, manage supplies, handle office maintenance, and support in creating a positive workplace atmosphere.

Roles and Responsibilities

• Cleanliness and Organization: Maintain high standards of cleanliness and tidiness in the office at all times, ensuring a conducive working environment.
• Meeting Rooms: Ensure meeting rooms are cleaned, tidied, and well-organized before and after use.
• Sanitation: Clean and sanitize bathrooms, stock them with appropriate supplies (e.g., toilet paper, soap, paper towels), and sanitize high-touch areas such as door handles, desks, and appliances.
• Kitchen and Refreshments: Refill kitchen areas, coffee stations, and refrigerator with necessary supplies and assist in preparing refreshments for meetings.
• Visitor Management: Support the receptionist in welcoming and attending to visitors with courtesy and professionalism.
• Office Supplies: Work with the Administration Operations to manage office supplies, ensuring that all necessary items are stocked and reordered when needed.
• Mail and Deliveries: Ensure timely and accurate handling of office mail, deliveries, and collections, maintaining confidentiality where necessary.
• Administrative Support: Assist in preparing and modifying documents such as correspondence, reports, memos, and emails. Maintain contact lists and assist with administrative issues as needed.
• Maintenance Reporting: Report any repair or maintenance needs in the office to the Administration Operations.
• Other Duties: Perform any other related tasks that may be required or assigned from time to time.

Soft Skills

• Strong organizational skills and time management.
• Excellent communication and interpersonal skills.
• High level of customer service and professionalism.
• Ability to work flexibly in a fast-paced environment.
• Well-groomed and presentable at all times.

Who we are looking for

• Education: Minimum KCSE Certificate
• Certification: Certificate in Business Administration or Office Management is an advantage
• Experience: Minimum of 1 year experience in a similar role
• Skills: Basic knowledge of filing, computer literacy in MS Word and Excel