Procurement Assistant

Key Responsibilities

• Preparation of the LPO and placing orders for goods and services to ensure that suppliers deliver within the agreed lead time
• Assist in the procurement process by collecting and organizing procurement requests from various departments.
• Coordinate with suppliers/vendors to obtain quotes, product information, and delivery timelines for review by the Procurement Officer.
• Assist in maintaining procurement records, including purchase orders, contracts, and supplier/vendor information, ensuring accuracy and completeness.
• Prepare purchase orders and other procurement documents accurately and in a timely manner,2under the guidance of the Procurement Officer.
• Monitor inventory levels and assist in tracking stock movements, ensuring adequate stock levels are2maintained to meet operational needs.
• Assist in the preparation of procurement reports and presentations for management review,2providing insights and recommendations as needed.
• Support in resolving procurement-related issues, such as discrepancies in deliveries or invoices, by2liaising with suppliers/vendors and internal stakeholders.
• Provide administrative support to the Procurement Officer, including scheduling meetings, preparing meeting agendas and minutes, and maintaining departmental files and records.
• Any other duties as might be assigned from time to time.

Professional Qualifications, Knowledge and Experience

• Bachelor’s degree in Procurement or any business-related field
• Minimum two (2) years of experience in the procurement or supply chain field.
• Professional qualifications in Purchases and supplies are desirable, preferably from Chartered
• Institute of Purchasing and Supplies (CIPS) or equivalent certification.
• Experience in application of procurement software will be an added advantage