Project Account Assistant

We are seeking a highly skilled and experienced Project Accounts Assistant to assist in budget monitoring, compliance with financial policies, and maintaining internal controls to ensure the project’s financial integrity. This position requires a detail-oriented individual with strong analytical skills and experience in project accounting.

Key Responsibilities

Financial Transactions & Record-Keeping

• Process invoices, payments, and reimbursements related to the project.
• Maintain accurate and up-to-date financial records.
• Prepare and post journal entries in the accounting system.
• Assist in reconciling accounts (bank, supplier, and ledger reconciliations).

Budget Monitoring & Expense Tracking

• Assist in preparing project budgets and forecasts.
• Monitor project expenditures against budgets and report variances.
• Ensure expenses align with the project’s financial plan and approvals.

Compliance & Internal Controls

• Ensure all financial transactions comply with internal policies and funding requirements.
• Support audit preparations by maintaining well-documented records.
• Assist in enforcing internal controls to prevent fraud and errors.

Reporting & Documentation

• Prepare periodic financial reports for project managers, donors, and stakeholders.
• Maintain documentation for project expenses, receipts, and approvals.
• Assist in preparing financial statements related to the project.

Tax Compliance

• Support tax filings, including VAT, withholding tax, and other statutory payments.

Coordination & Support

• Liaise with vendors, clients, and funding agencies on financial matters.
• Support procurement by reviewing financial aspects of purchase requests.
• Assist in responding to financial queries from project stakeholders.

Problem Solving:

• Identify and resolve issues related to project finance and inventory management.
• Propose and implement process improvements to enhance efficiency and accuracy.

Qualifications

Qualifications and Experience Requirements

Minimum Requirements

Education:

• Bachelor’s degree in Finance, Accounting, Business Administration, Mathematics, or a related field.

Experience:

• Minimum of 2-3 years of experience in project accounting, or a similar role, preferably in the construction or engineering industry