Records Management Officer
The National Council of Churches of Kenya (NCCK), an umbrella organization for Protestant Churches and Christian Organizations registered in Kenya, is seeking to recruit a highly skilled, experienced, and results-oriented professional. Applications are invited from interested and suitably qualified candidates to fill the following position:
| Job Title | Records Management Officer |
| No of Vacancies | 1 |
| Department | Human Resource and Administration |
| Work Station | NCCK Offices, Limuru |
| Immediate Supervisor | Human Resource Manager |
| NCCK Job Grade | NCCK 3 |
Job Purpose:
The Records Management Officer will ensure that Council records, both physical and digital, are properly organized, securely stored, and easily accessible.
Key Responsibilities
- Develop and implement procedures for organizing, storing, retrieving, and disposing of records in accordance with policy and legal requirements.
- Maintain accurate filing systems for both paper and electronic documents.
- Ensure the confidentiality and security of sensitive records, adhering to data protection regulations.
- Facilitate timely access to records for authorized users and respond to documentation requests.
- Conduct periodic audits to verify the integrity and completeness of records.
- Coordinate archiving and disposal of records in line with retention schedules and legal standards.
- Monitor compliance with records management policies and applicable legislation.
- Support Council digitization efforts and contribute to the enhancement of electronic records systems.
- Support in managing electronic records within the ERP system, specifically Microsoft Dynamics and sharepoint, by ensuring proper classification, storage, and retrieval of digital documents.
- Generate reports and provide insights from records data to support administrative decision-making.
Qualifications and Experience
- Bachelor’s degree in Records Management, Library Science, Information Science, or a related field.
- Minimum of 3 years’ experience in records or information management.
- Familiarity with electronic records systems and ERP platforms; experience with Microsoft Dynamics is a strong advantage.
- Knowledge of records lifecycle, archiving standards, and data protection laws.
- Strong organizational skills.
- High level of integrity and attention to detail.