POSITION SUMMARY:

The Accounting Officer will provide accounting and financial services necessary for the continued operations of the organization and will take care of all the important accounting functions of the organization, ensuring that transactions are correctly captured in the most efficient manner and that day-to-day accounting is effectively and efficiently carried out to support the various programs.

ESSENTIAL FUNCTIONS:

• Accounting review of procurement documentation before payment is initiated.
• Making entries of cash/cheque/bank transfer payments into the NetSuite Accounting System
• Prepare monthly, quarterly, and mid-year donor financial reports for submission to the Country Director and HIAS Headquarters, ensuring that backup of supporting documents is in accordance with HIAS and donor accounting procedures.
• Prepare and facilitate donor verification/desk review exercises, assisting in review of financial reports, backups, and vouching of supporting documents.
• Assist in the preparation and coordination for the audit of books of accounts by internal and external auditors.
• Participate in budget preparation exercises.
• Assist in preparing and monitoring donor monthly burn rate reports for various programs to ensure that the budget lines are not exceeded or underspent.
• Prepare bank, petty cash, and MPESA account reconciliations on a monthly basis
• Being a bank agent, disburse M-Pesa payments as well as petty cash payments.
• Prepare other balance sheet item reconciliations on a monthly basis, such as accrued expenses, advance accounting, etc
• Maintain accounts payable and receivable on a monthly basis
• Carry out training for staff on expected accounting documents
• Assist in the preparation of annual budgets and budgetary control reports for donors.
• Ensure the filing of project financial documentation.
• Assist in the development of various accountability vouchers for use in the finance office
• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Bachelor’s degree in accounting or Finance
• Must be a CPA(K)/ ACCA at an advanced level
• Minimum of 3 years of working experience
• Experience working with Non-Governmental Organization(s) will be an added advantage,
• Experience working with donor funded projects such as USAID, ECHO and state departments.
• Knowledge of an ERP and large-scale accounting software system (NetSuite, MSD) is essential.
• Knowledge of hands-on use of the NetSuite Accounting System would be a decisive advantage.
• Ability to work in a diverse team, work with impartiality, and able to work under strict deadlines.
• Experience in processing and/or reviewing of monthly payroll
• Excellent analytical skills and attention to detail