The Stores Clerk is responsible for maintaining accurate records of all stock, ensuring that all items are stored properly and efficiently, and assisting in stock control activities. This role plays a crucial part in supporting the smooth operations of the stores department by managing incoming goods, issuing materials, and assisting with inventory management.

Key Responsibilities

• Receive, inspect, and verify all incoming goods against delivery notes and purchase orders.
• Recording and maintaining daily site materials dispatchment & Control
• Ensure proper documentation, labeling, and storage of materials and finished products.
• Record stock transactions accurately in the inventory management system.
• Track stock levels daily and flag shortages or overstock situations.
• Support periodic stock counts (daily, weekly, monthly, annual) and reconcile variances.
• Organize and maintain stock shelves, ensuring products are easily accessible.
• Inventory Management
• Accurately issue materials, tools, and products to various departments based on approved requisitions.
• Maintain clear records of items issued and returned.
• Ensure proper handling to minimize damage, wastage, or loss.
• Recording and maintaining daily site materials dispatch.
• Systems & Documentation
• Update stock cards, bin cards, or the ERP system with real-time data.
• Maintain filing of delivery notes, requisitions, issue vouchers, and related records.
• Support the digitalization of store records and reporting.
• Processing sales orders and creating new item codes in the SAGE system.
• Recording and maintaining daily site materials dispatch.
• Tools inspection and maintaining a tools recording Excel sheet to avoid damage and misuse.
• Compliance & Safety
• Adhere to company Standard Operating Procedures (SOPs) for stock handling.
• Ensure storage areas comply with safety, security, and hygiene standards.
• Report irregularities, damages, or shortages promptly to management.
• Collaboration & Support
• Work closely with Procurement, Finance, and Production teams to ensure material availability.
• Assist in preparing inventory reports for management review.
• Support audit and verification exercises by providing accurate stock data.
• Maintain a clean and safe working environment in the stores.

Requirements Education & Certification

• Diploma or Certificate in Supply Chain Management, Procurement, Accounting, or related field.
• Additional training in inventory management systems or ERP is an advantage.

Experience

• 2–4 years of experience in stores, inventory, or warehouse management.
• Prior experience in manufacturing, construction, or interior design industries is a plus.