Job Purpose
The Facilities Manager is responsible for the strategic management, operational efficiency and
continuous improvement of the school’s physical environment, ensuring it remains safe,
sustainable and conducive to high-quality teaching and learning. The role oversees maintenance,
grounds, cleaning, and resources management working proactively to align facilities with
internationally best standards.

Specific Responsibilities

• Facilities Management & Maintenance
• Develop, implement, and monitor a comprehensive maintenance plan (preventive, corrective, and predictive).
• Ensure timely repairs and upkeep of all school facilities, equipment, and utilities (classrooms, Offices, labs, boarding houses, kitchen, sports fields, Gym spaces, Auditorium, ICT, Libraries, Multi-purpose halls and common areas).
• Supervise grounds, cleaning, and maintenance teams, setting performance standards and providing coaching.
• Manage service contracts with external providers (repairs, pest control, waste management, etc.) ensuring quality and value for money.
• Health, Safety & Compliance
• Implement and monitor health, safety, fire, and environmental standards in compliance with Kenyan law and international best practice.
• Conduct regular inspections, audits, and risk assessments, ensuring hazards are identified and addressed promptly.
• Lead emergency preparedness planning in consultation with the Security department (fire drills, evacuation procedures, disaster recovery).
• Ensure facilities support safeguarding of children in line with school child protection and safeguarding policies.
• Budgeting & Resource Management
• Prepare and manage the annual facilities budget, monitoring expenditure and identifying cost-saving measures.
• Ensure efficient procurement and usage of supplies, consumables, tools, and equipment.
• Maintain accurate inventory and asset registers for facilities-related resources.
• Sustainability & Innovation
• Drive green initiatives to reduce waste, energy, and water usage, aligning with the school’s commitment to sustainability.
• Research and recommend innovative solutions for energy efficiency, campus design, and resource optimization.
• Leadership & Team Development
• Lead a multi-disciplinary facilities team (maintenance, cleaners, and grounds men).
• Foster a culture of accountability, collaboration, and continuous improvement.
• Identify training needs and support professional development of team members.
• Stakeholder Relations & Communication
• Act as the key liaison between the facilities department and school leadership.
• Provide regular reports on facilities performance, safety and projects.
• Ensure timely response to staff, student, and parent concerns related to facilities.
• Support smooth logistics during school events, trips, and co-curricular activities.
• Strategic Development
• Contribute to long-term campus development planning, including infrastructure upgrades and new projects.
• Participate in planning, design, and supervision of construction and renovation projects.
• Advise management on compliance, sustainability, and best-practice in facilities operations.

Academic Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Architecture, Construction Management, Business Administration, or a related field.
• Professional certifications in facilities management (e.g., FPM, Project Management) will be an added advantage.
• Training in Health, Safety, Security and Environment (HSSE) is desirable.

Experience

• Minimum of 5–7 years’ progressive experience in facilities management, maintenance operations, or estate management, preferably in an educational institution, hospitality sector, or other large multi-facility organization.
• Proven track record of managing multidisciplinary teams (maintenance, security, cleaning, grounds).
• Demonstrated experience in budget preparation and cost control.

• Hands-on experience with preventive maintenance systems, vendor management, and compliance with statutory health & safety requirements.
• Exposure to sustainability initiatives (energy efficiency, waste reduction, waste recycling) is highly desirable.
• Experience in planning and supervising construction or renovation projects is an advantage.

Key Competencies

• Strong leadership, team management, and interpersonal skills.
• Proactive problem solver with ability to prioritize under pressure.
• Knowledge of facilities management systems, HSE standards, and sustainability practices.
• Financial acumen with proven experience in budgeting and resource control.
• Excellent communication and reporting skills.
• Commitment to safeguarding and promoting student well-being

How to Apply:

All the applications should be submitted through vacancies@woodcreekschool.sc.ke and include a duly completed application form. The application form is available on our school website (Download form here). 

Please note no application will be accepted without the duly filled application form.