Job Description

• Position Title: STEP Senior Procurement Officer
• Project: Thabat – World Bank Funded
• Reports To: Supply Chain Manager
• Location: Medani/ Nairobi 
• Contract Type: Fixed-Term / Project-Based

Position Summary

The STEP Senior Procurement Officer will be responsible for maintaining procurement data and documentation within the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP) platform. The role ensures that procurement activities are updated accurately, compliant with World Bank Procurement Regulations, and well-documented for reporting and audit readiness. The position plays a central role in supporting the preparation, uploading, and tracking of procurement documentation in STEP, coordinating closely with suppliers, service providers, and internal teams to ensure transparency, efficiency, and compliance across the procurement cycle.

Key Responsibilities

• Update procurement plans and progress on the World Bank STEP system, ensuring data accuracy and timely submissions.
• Track procurement approvals within STEP and escalate any pending actions to the Procurement & Logistics Manager.
• Monitor contract implementation timelines, coordinating with logistics, finance, and technical teams to ensure timely delivery and payments.
• Prepare, compile, and upload all required procurement documentation into STEP, including advertisements, bid evaluation reports, and contract award notices.
• Liaise with the World Bank STEP Help Desk to resolve technical issues and remain informed on new system features.
• Maintain procurement records within STEP to support supervision missions and donor reporting requirements.
• Ensure all procurement processes and documentation meet World Bank compliance requirements, including the use of standard bidding documents and forms.
• Maintain a complete, accurate, and organized procurement filing system (electronic and hard copy) for audit readiness.
• Support suppliers and service providers during bidding, evaluation, and contract management processes in line with World Bank Procurement Regulations.
• Prepare and share regular procurement status reports and dashboard updates for the Project Management Unit (PMU) and World Bank supervision missions.
• Participate in procurement audits, reviews, and post-procurement evaluations, ensuring timely responses to findings.
• Coordinate closely with cross-functional teams (finance, logistics, and technical staff) to streamline procurement workflows.
• Uphold confidentiality, transparency, and integrity in all procurement transactions.
• Ensure compliance with organizational procurement ethics standards and World Bank guidelines.

Required Languages – English proficiency

Skills & Competencies

• In-depth knowledge of World Bank Procurement Regulations and international best practices.
• Strong proficiency in using the World Bank STEP platform.
• Excellent analytical and reporting skills, with attention to detail.
• Strong coordination, communication, and interpersonal skills for working with internal teams and external stakeholders.
• High proficiency in MS Office applications (Word, Excel, PowerPoint); knowledge of procurement software is an asset.
• Fluency in English required.

Qualifications & Experience

• Bachelor’s degree in supply chain management, Procurement, Business Administration, or related field (Master’s degree or professional certification such as CIPS preferred).
• Minimum of 5–7 years of progressive experience in procurement and supply chain management within donor-funded projects.
• Demonstrated experience working with World Bank–funded projects, specifically with STEP.
• Proven experience in preparing and managing procurement documentation (EOIs, RFQs, RFPs, bid evaluation reports, contracts).
• Experience supporting donor audits, post-procurement reviews, and compliance checks.

 Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions. 
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.