Job Title: Alumni Relations Administrator – Alumni Engagement
Department: Alumni Relations
Reporting to: Manager Alumni Relations

Basic Job Summary:

The job holder is responsible for providing operational lead for alumni and student engagement, supporting strategic implementation, partnership coordination and on-the-ground delivery of events and programs. Working closely with the Alumni Relations Manager, the Administrator oversees day-to-day execution of initiatives, supervises junior staff and ensures the successful rollout of events and programs.

Duties & Responsibilities:

Alumni Events & Programs

• Support the manager in executing alumni engagement events and programs.
• Engage alumni in university-wide activities, ensuring effective participation and visibility.
• Coordinate alumni volunteer and mentorship program activities.
• Support the implementation and promotion of recognition programs: the Strathmore University Alumni of the Year Awards (SUAYA), including nominations, communication and event coordination.
• Organize event logistics and general administration during events.
• Conduct post-event tasks (evaluations, feedback, surveys, reports and photo and updating the alumni database).

Student Engagement and Cultivation

• Execute students’ engagement and cultivation programs and activities such as freshman open house, students transition programs (STP), leavers’ fair and other student initiatives
• Coordinate Student Transition Programs (STP).
• Create and run the annual STP calendar.
• Cultivate alumni committee, volunteers and mentors to support STP activities.
• Create loyalty programs for students.

Brand Identity and Visibility

• Provide administrative oversight of the alumni gift shop ensuring alumni identify with the brand through purchase of branded merchandise.
• Ensure smooth daily shop operations.
• Manage supplier relations, orders and records.
• Support marketing and promotional efforts for the shop.
• Manage the e-commerce platform, create a social media campaign and expand sales to alumni community.

Administration Duties

• Facilitate registration of graduating students onto the Connect platform.
• Support transition of senior class into the alumni network.
• Provide administrative support to schools’ alumni representatives.
• Implement and adhere to established SOPs for daily alumni operations and activities.
• Support compliance with university policies and data privacy guidelines by following documented procedures.
• Design and administer feedback tools such as surveys and digital forms to students and alumni.

Minimum Academic Qualifications:

• Bachelor’s degree in area of specialization

Experience:

A minimum of Three years’ experience

Competencies and Attributes:

• Relationship management & networking
• Communication (written, verbal, digital)
• Event planning & coordination
• Data management
• Fundraising & development support
• Collaboration & teamwork
• Personable & approachable
• Organized & detail-oriented
• Culturally aware
• Results-oriented
• Tech-savvy

How to Apply

Are you qualified for this position and interested in working with us? We would like to hear from you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Alumni Relations Administrator – Alumni Engagement” on the subject line to recruitment@strathmore.edu by 14th October 2025.

Due to the large number of applications, we may receive, kindly note that only the shortlisted candidates will be contacted.

Please be advised that Strathmore University is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.