Stores Clerk

Role Profile

The Stores Clerk supports the Stores and Procurement Department by ensuring accurate inventory recording, proper documentation of all stock movements, and full traceability of aircraft parts and materials. The role contributes to regulatory compliance, operational readiness, and efficient maintenance support by managing incoming and outgoing parts, maintaining reliable stock records, and safeguarding against unapproved items entering the supply chain.

Key Accountabilities

• Enter and update all stock transactions and post documents for all incoming and outgoing stock movements in the Winair inventory system.
• Record all issued parts in the Winair Picklist or MRN, ensuring full details and obtaining the recipient’s signature.
• Receive incoming parts, verify packaging and documentation, arrange items for inspection, and ensure full traceability.
• Ensure accurate documentation and movement control to prevent unapproved parts from entering or leaving inventory.
• Release serialized and major components only with written approval from the Head of Maintenance (or delegate) and document accordingly.
• Correctly post all life-limited items, maintain log sheets, and provide reports when required.
• Maintain accurate records of unserviceable parts and cores in quarantine, including documentation for repair returns or core exchanges.
• Ensure technicians record correct quantities and part numbers on the Daily Drawing Sheet when issuing parts from the bonded store.
• Prepare quarterly stock reports and conduct random stock checks to verify physical stock against system records, including line stations.
• Prepare monthly reports on purchases and issues, including usage summaries for base, line stations, third-party clients, and loaned parts.
• Attend to engineering staff requiring parts, components, and consumables, and prepare required documents as per MPM and work instructions.
• Record all serviceable parts submitted by Engineering, ensuring proper delivery notes and traceability tags.
• Maintain updated soft and hard-copy folders for purchase orders, invoices, maintenance release tags, and unserviceable tags.

Requirements

• Certificate/Diploma in Inventory Management.
• One year work experience in stores environment.
• Proficiency in Microsoft Excel; experience with ERP software is an added advantage.
• Strong attention to detail and accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity, confidentiality, and professionalism.
• Strong interpersonal and communication skills, with the ability to work well in a team.