KE-Warehouse Assistant (National) at Church World Service (CWS)

KE-Warehouse Assistant (National)

Primary Purpose

This position is primarily responsible for the receipt, distribution and maintaining accurate records of

equipment and office supplies.

Key Relationships

Internal to CWS

External

Working Environment

Office environment and periodic visits to the field as maybe required

Responsibilities

Store and Supplies Management (60%)

Receives equipment and supplies destined for the store and cross checks purchase orders and delivery notes to ensure that the correct items, quantities and quality have been supplied to RSC Africa.
Maintains accurate records of the movement of office supplies and equipment to and from the stores.
Receives requisitions from staff for stationery among other supplies and ensures timely distribution every Wednesday or as required
Issues supplies for each new employee and recovers the supplies when staff members leave RSC Africa.
Maintains ample stock levels in the stores by presenting timely purchase requests for supplies that are at re-order levels through liaising with the Property Supervisor or the Procurement Officer.
Ensures that stocktaking is carried out on quarterly basis with the Senior Accountant.
Ensures that the supplies in the store are arranged and labeled properly to ensure easy retrieval of items and to facilitate stocktaking.
Ensures that a weekly stock report is run, updated and shared with the Property supervisor every Wednesday for stock level tracking purposes.
Ensures that the store is clean, properly arranged and stock in the store is properly secured.

Compliance (20%)

Monitoring the usable life span of expiring stock and inform the property supervisor of the condition of these stock items.
Determining the appropriate and efficient methods of storing various supplies in the store.
Maintains and monitors stock levels in the Sylogist Accounting System.
Ensures that all store policies, procedures, and controls are followed.

Collaboration/Engagement (15%)

Packs supplies and equipment for Field Trips and receives the equipment on return of the Field Trip and ensures all equipment are returned in good working condition.
Assists in carrying out general clerical duties such as photocopying.
Assists in banking of checks and cash and acts as a back-up to the drivers.

Additional Responsibilities (5%)

Performs any other duties assigned in order to improve the operations of the RSC Africa office.

Qualifications

Experience:

Skills:

Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access
Excellent English communication skills, both oral and written
Excellent organizational and time management skills
Excellent understanding of confidentiality
Strong interpersonal skills
Strong analytical skills with the ability to understand, process, and document information

Education & Certifications:

Bachelor’s Degree in Logistics or Supply Chain Management or a related field required or four years of directly related experience in lieu of a Bachelor’s Degree.

Abilities:

Manage large and diverse workload under pressure with competing priorities.
Maintain the integrity of official records;
Analyse and solve complex problems and make sound decisions;
Work with minimal supervision
Maintain a high performance standard with attention to detail;
Work independently and contribute to overall operations of RSC Africa;
Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements

Strong English communication skills, both written and oral.
Ability to work in a multi-cultural environment required.
Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Remain alert and responsive to any child safeguarding and PSEAH (Prevention of Sexual, Exploitation, Abuse and Harassment) risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding PSEAH practices, understand the child safeguarding and PSEAH Policies and procedures, and conduct yourself in a manner consistent with the Child Safeguarding and PSEAH Policies.

Special Requirements

The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
This position is based in Nairobi, Kenya
This position requires use of laptops at all time, competence in Microsoft office packages is required.

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