• Job #: req35065
• Organization: IFC
• Sector: Administration/Office Support
• Grade: GBTerm Duration: 3 years 0 months
• Recruitment Type: Local Recruitment
• Location: Nairobi,Kenya
• Closing Date: 12/14/2025 (MM/DD/YYYY) at 11:59pm UTC

IFC is seeking Team Assistant, based in Nairobi, Kenya, to provide proactive administrative and operational support to a select business line, ensuring seamless execution of its strategic initiatives. This role is pivotal in fostering collaboration, enhancing efficiency, and driving impactful solutions that advance IFC’s mission of promoting sustainable private sector development in the region.

Role and Responsibilities

• Provide comprehensive administrative support to a designated business line, ensuring smooth coordination of daily operations in full compliance with IFC policies and procedures.
• Manage calendars and scheduling for team members, including organizing internal and external meetings, appointments, and conference calls.
• Prepare, edit, and format professional documents, reports, presentations, and correspondence in English, ensuring accuracy, clarity, and high quality.
• Coordinate travel logistics for team members—booking flights, accommodation, and transportation—while ensuring adherence to IFC travel policies.
• Support the planning and execution of events, workshops, and meetings by managing logistics, communicating with participants, and providing on-site coordination.
• Maintain and update records, databases, and filing systems to ensure proper documentation and easy information retrieval.
• Serve as a liaison between the business line and other IFC departments to promote effective communication and cross-team collaboration.
• Monitor deadlines, deliverables, and follow-up actions to ensure timely completion of tasks and alignment with organizational priorities.
• Support procurement and financial processes, including preparing purchase requests, processing invoices, and tracking expenses in line with IFC guidelines.
• Contribute to a positive, inclusive team culture by proactively addressing challenges, sharing ideas, and upholding IFC values of integrity, respect, and development impact.

Selection Criteria

Preference will be given to local applicants authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

• A university degree in Business Administration, Finance, Management, or a related field; OR a high school diploma with at least 2 years of relevant administrative or team support experience.
• Minimum of 4 years’ relevant experience in a large international institution, private-sector organization, or development agency. Prior experience in an international organization is an added advantage.
• Demonstrated ability to support dynamic, multicultural teams, with strong adaptability and collaboration skills.
• Excellent written and verbal communication skills in English, with the ability to engage professionally with internal and external stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools for document management, scheduling, and data handling.
• Strong organizational and multitasking abilities, with a proven track record of managing multiple deadlines while maintaining high attention to detail in a fast-paced environment.
• Experience coordinating travel, events, and meetings in compliance with organizational policies and procedures.
• Strong problem-solving capabilities and a proactive, solutions-focused approach to operational challenges.
• Ability to work collaboratively while maintaining a high level of professionalism, discretion, and confidentiality.
• Commitment to IFC’s values—integrity, respect, and delivering results with development impact—alongside resilience and flexibility to adapt to changing priorities.