JOB TITLE: HR & ADMINISTRATION ASSISTANT OFFICER

Position Details

• Job Title: Human Resource Administrative Assistant
• Department: Human Resources & Administration
• Work Station: Head Office
• Reports To: HR & Administration Manager
• Direct Reports: None

Purpose of the Job

The HR & Administration Assistant Officer is responsible for supporting the Human Resources and Administration function through effective execution of day-to-day HR and administrative tasks. The role ensures proper implementation of HR policies, accurate record management, efficient office operations, and a well-organized work environment that supports smooth business operations.

Key Responsibilities

Operational Responsibilities

Human Resource Support

• Assist in scheduling interviews and coordinating communication with candidates.
• Prepare onboarding materials and support orientation of new employees.
• Maintain and update HR databases and employee personnel records.
• File and manage HR documentation including contracts, leave forms, and performance records.
• Collect, verify, and maintain attendance and leave records.
• Assist in responding to payroll and employee benefits inquiries.
• Support organization of employee engagement and welfare activities.
• Handle minor employee relations issues and escalate complex matters appropriately.
• Assist in organizing training sessions, workshops, and staff development activities.
• Maintain training records and compile training feedback.
• Collect and compile HR data for reporting and analysis.
• Assist in generating HR reports on recruitment, attendance, training, and employee satisfaction.

Administrative & Office Support

• Manage office supplies, equipment maintenance, and coordinate with service providers and vendors.
• Schedule meetings, manage calendars, and handle official correspondence.
• Support internal and external audits by preparing required documentation.
• Ensure proper documentation and compliance with HR policies and statutory requirements.
• Generate invoices and follow up with the Accounts Department as required.
• Perform data entry of telematics into the accounting software.

Other Duties

• Perform any other duties as assigned from time to time in support of HR and administrative operations.

Key Result Areas (KRAs)

• Seamless recruitment and onboarding processes.
• Accurate, complete, and up-to-date employee records.
• Timely and accurate support to payroll processing.
• Positive employee relations and effective conflict support.
• Coordinated training activities and tracked employee development.
• Efficient day-to-day office administration.
• Compliance with organizational policies and legal requirements.
• Accurate HR data and reports for management decision-making.
• Well-maintained, organized, and productive office environment.
• Smooth internal communication and coordination.

Knowledge, Skills & Qualifications

Minimum Requirements

• Diploma in Human Resource Management or a related field.
• At least 2 years’ post-qualification experience in a HR role within a medium or large organization.
• Computer proficiency in MS Office applications.

Added Advantage

• Professional HR certification (CHRP).

Core Competencies

• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Good analytical, reporting, and writing skills.
• Problem-solving and creative approach to work.
• Ability to work independently and as part of a team.
• Strong coordination and time-management skills.
• High level of integrity, confidentiality, and professionalism.

Application Details

Interested and qualified candidates should send their CV to: careers@powergovernors.co.ke Application Deadline: 19th December 2025