Position Summary 

We are seeking an experienced and proactive Human Resource Officer to build and manage HR systems as our organization scales. Currently a team of 12, we expect to double in size next year. The ideal candidate will design a proper organogram, ensure compliance with Kenyan labor laws, develop HR policies, advise on salary structures, and lead onboarding and employee engagement. Prior experience in a startup or fast-growing company is highly desirable. 

Key Responsibilities 

1. HR Strategy & Structure 

• Develop and maintain an organizational structure and organogram aligned with growth plans. 
• Advise management on workforce planning and talent acquisition strategies. 

2. Compliance & Policy Development 

• Ensure full compliance with Kenyan labor laws and statutory requirements (NSSF, NHIF, PAYE, leave policies). 
• Draft and implement HR policies, employee handbook, and disciplinary procedures. 

3. Compensation & Benefits 

• Advise on competitive salary scales and annual increments based on market benchmarks. 
• Manage payroll coordination and statutory deductions. 

4. Recruitment & Onboarding 

• Lead end-to-end recruitment for new hires and interns. 
• Design and execute onboarding programs for smooth integration. 

5. Performance Management & Employee Relations 

• Support managers in setting KPIs and conducting appraisals. 
• Serve as the first point of contact for HR queries. 
• Work with management to build and grow a “people First” work culture. 

6. Training & Development 

• Identify training needs and coordinate learning programs. 

7. HR Administration 

• Maintain accurate employee records and HR documentation. 
• Prepare HR reports for management review. 

Additional Responsibilities  

1. Platform Workforce Management: 

• Develop policies and frameworks for engaging freelance biomedical engineers through our platform (similar to ride-hailing models). 
• Ensure compliance with Kenyan labor laws for non-traditional work arrangements. 

2. Field Deployment Compliance: 

• Create onboarding processes for biomedical engineers placed in facilities, including credential checks, health/safety compliance, and performance monitoring. 
• Implement verification systems for qualifications and background checks. 

3. Platform Integration: 

• Advise on HR processes for managing remote and field biomedical staff via digital platforms. 
• Support integration of HRIS tools for tracking gig-style workforce. 

4. Risk & Safety Management: 

• Ensure insurance, liability coverage, and occupational health standards for deployed biomedical engineers. 

Qualifications & Experience 

• Diploma or Degree in Human Resource Management or related field. 
• Certification: Minimum IHRM membership or recognized HR certification. 
• Minimum 2 years of HR experience, preferably in a startup or SME environment. 
• Strong knowledge of Kenyan labor laws and HR best practices. 
• Familiarity with HR software and MS Office tools. 

Key Competencies 

• Excellent communication and interpersonal skills. 
• Strong organizational and problem-solving ability. 
• Ability to design HR policies and salary structures. 
• Proactive, adaptable, and comfortable in a fast-paced environment. 

Desirable Skills 

• Experience with HRIS or payroll systems. 
• Exposure to talent development and performance management frameworks. 
• Understanding compensation benchmarking and market analysis. 

What We Offer 

• Opportunity to build HR systems from the ground up in a growing company. 
• Collaborate directly with leadership on strategic people decisions 
• Competitive salary and benefits. 
• Career growth as the company scales.