Project Coordinator

Job Purpose Statement

Responsible for managing day-to-day administrative activities across various projects within the Communications Department. The role involves maintaining project documentation, effective tracking of project progress for timely delivery, creating and updating status reports, preparing project reports, stakeholder communication, and issue identification and escalation. The role holder will also be assigned projects for end-to-end execution.

Key Responsibilities

Planning and Organization

• Follow up on communication work plans for various projects
• Maintain project timelines and schedules, ensuring projects stay within budget and meet quality standards
• Maintain a repository and archiving of communication outputs

Coordination and Communication

• Serve as a liaison between different teams and stakeholders to ensure clear communication
• Act as a central point of contact for project-related information

Progress and Documentation Management

• Track project progress against schedules and identify potential blockers
• Maintain and update project documentation, including plans, status reports, and meeting action points
• Develop relevant project reports

Administrative Support

• Handle daily administrative tasks to ensure projects run smoothly
• Perform any other duties assigned to support project success

Resource and Risk Management

• Monitor resources to ensure teams have what they need to complete tasks
• Assist with risk management by identifying potential issues and documenting them for escalation

Quality Assurance

• Ensure project deliverables meet defined quality standards and expectations

This role blends communication deliverables, administration, and end-to-end project execution.

Qualifications

Education and Experience

• Bachelor’s degree in a communication-related field, marketing, or project management
• Strong understanding of communication principles and practices gained through experience
• Over four (4) years’ experience in project coordination within communications in a corporate setup

Knowledge and Skills

• Strong ability to manage time efficiently and meet timelines
• Ability to manage multiple projects and complex schedules
• Strong report writing, presentation development, and presentation skills
• Data and report analysis, interpretation, and presentation skills
• Social media and digital communication skills
• Strong stakeholder management skills, both internal and external (service providers, partners, communities, and customers)
• Excellent communication skills and ability to thrive in a dynamic working environment
• Excellent project coordination and organizational skills

Personal Attributes

• Creative and innovative
• Highly organized and detail-oriented
• Proactive, self-driven, and a strong team player
• Professional, ethical, and committed to delivering quality work