Closing on: Mar 23, 2026
Job Objective
The job holder will be responsible for providing administrative support to the department, including support to the Director, Manager, and Research Liaison. Under the supervision of the Manager, the Administrative Assistant will provide general administrative support for the Board’s operations.
Duties and Responsibilities
- Assist with day-to-day office activities to ensure a productive, efficient office operation.
- Provide support activities for the unit such as answering calls, maintaining calendars, writing and preparing documentation, reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.
- Assist in organising and facilitating meetings and special events, schedule and coordinate dates and times, venues, attendance, agendas, and facilities.
- Serve as a point of contact between the office and students.
- Provide information and solve problems when required.
- Assist in updating and maintaining the Board of postgraduate files, inventories, and records.
- Provide general support to visitors.
- Perform any other job-related duties as assigned.
Qualifications And Experience
- Bachelor’s degree in Business Administration, Management or a related field from a recognised/accredited institution.
- Prior experience working in an academic institution, particularly in a postgraduate education environment, is an added advantage.
- Ability to gather data, compile information, and prepare reports.
- Good working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Other Skills And Competencies
- Ability to coordinate and organise meetings and/or special events.
- Ability to communicate effectively, both orally and in writing.
- Excellent interpersonal and communication skills.
- Ability to handle a diverse clientele
- Records maintenance skills.
- Knowledge of office management principles and procedures.
- Demonstrated ability to maintain confidentiality.
- Ability to learn.
- A strong team player