Job Purpose 

To support the finance and property management team by performing daily accounting tasks related to rental income, service charges, supplier payments, property expenses, tenant reconciliations, and financial reporting across all managed properties. 

Key Responsibilities 

Accounts Receivable (Tenants & Lease Finance) 

• Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams. 
• Generate and send tenant invoices, rent demands, and statements. 
• Track rent arrears, follow up with tenants, and escalate long-overdue accounts. 
• Maintain an updated tenant ledger for each property. 
• Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking. 

Accounts Payable (Suppliers & Contractors) 

• Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs). 
• Maintain a log of supplier contracts and payment schedules. 
• Prepare and process payment vouchers, cheque write-ups, and bank transfers. 
• Reconcile supplier statements and resolve discrepancies. 

Bank & Cash Reconciliation 

• Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts. 
• Track and reconcile petty cash for property maintenance operations. 

Service Charge & Property Expense Management 

• Assist in preparing annual service charge budgets. 
• Maintain proper documentation of property operating expenses. 
• Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings. 
• Support preparation of service charge reconciliation statements for property owners. 

Financial Reporting & Documentation 

• Assist in preparing monthly, quarterly, and annual financial reports. 
• Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers). 
• Support audit schedules and respond to auditor queries during audits. 

Compliance & Systems 

• Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act). 
• Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally). 
• Maintain confidentiality of financial and tenant information. 

Qualifications

Required 

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field. 
• 1–2 years accounting experience (preferably in real estate/property management). 
• Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software. 

Preferred 

• Experience with ERP systems such as In4Suite, Tally, Yardi, MRI, Sage, QuickBooks. 
• CPA/ACCA Part I or II.