ADMINISTRATIVE ASSISTANT, EXAMINATIONS (1 Post) – JOB REF: ANU/HCD/03/03/26

Job Purpose

Responsible for supporting the examination process by updating students’ records, supporting in arranging examination logistics, and duplication.

Key Duties and Responsibilities:

• Provide support in the process of preparing and publishing trimester grades-point average, academic standing and other percentages to students including the identification of academic high achievers.
• Maintain an updated student grade information in the student records database.
• Collect and organise information from faculty on the marking and grading of student examinations.
• Process information for the timely posting of grades. Provide information for students’ grade related enquiries.
• Pass on information to students and faculty staff on approved examination timetable. Update changes on the examination dates as appropriate.
• Provide support in the pre-moderation and quality review process before confirming readiness of the exam. Collect and organise amendments.
• Provide support in the process of coordinating student examination process by receiving exam question papers, marking schemes and course outlines.
• Maintain latest exam scripts securely and identify scripts in need of disposal as per the disposal policy.
• Arrange necessary infrastructure and logistics for conducting the exam including venue, exam monitor etc.
• Provide the necessary support for the coordination of the secure production and packaging of examination papers based on student numbers.
• Verify the list of graduating candidates and non-qualifying graduating candidates with respective schools.
• Monitor and update the requirements for programmes and identify graduating candidates.
• Coordinate the production of diploma’s and degrees for the graduating students.
• Participate in preparation of graduation guidelines for students; receive and process graduation application forms.
• Facilitate the process of acquisition of academic attire for graduation ceremony. Issue to graduating students/ faculty and ensure their safe return.
• Receive student requests for transcript and process the requests on time.

Academic and Professional Requirements:

• Bachelor’s degree in a relevant field
• Minimum of two (2) year of relevant work experience

Personal Attributes and Competencies:

• Interpersonal skills
• Communication skills
• Organizing and time management skills
• Team player
• Detail oriented

How to Apply

Suitably qualified candidates are encouraged to apply through the email recruitment@anu.ac.ke not later than Friday, 10th April 2026. Kindly follow the instructions below to submit your application:

1. Enclose an updated Curriculum Vitae with details of current post, salary and other financial benefits, testimonials, certified academic and professional certificates, copy of National Identity Card, names and addresses of three referees (one of whom should be present or previous employer).
2.  Fill out the form in the relevant link below as part of the application process:
   Administrative Assistants – Registrar Department
3. Ensure you have indicated the job title and reference number in the subject of the email.

Only shortlisted candidates shall be contacted and will be required to provide clearance certificates from Higher Education Loans Board, Ethics and Anti-Corruption Commission, Credit Reference Bureau, Kenya Revenue Authority, and Criminal Investigation Department.