Job Description

Position Summary

The Accounts Payable Specialist will be responsible for ensuring the company meets its financial obligations to vendors in a timely and efficient manner. The role involves maintaining accurate accounts payable records, processing supplier invoices and payments, resolving queries, and ensuring compliance with established processes and procedures.

Key focus areas include correct and consistent coding to ensure accuracy across all transactions, filing of payments and supporting documentation to ensure records are current and complete, and vendor and company reconciliations using vendor statements to confirm alignment with internal records, investigating discrepancies, and resolving issues with written acknowledgment.

Position Responsibilities

• Process invoices accurately and without errors.
• Reconcile purchase invoices with corresponding purchase orders.
• Resolve payment issues and respond to vendor payment inquiries.
• Prepare supplier payments in accordance with the payment timetable.
• Process lease and loan payments in line with contractual agreements.
• Handle recurring operational payments including rent, telecommunication, internet, and other services.
• Process irregular invoiced payments for non-linguistic vendors.
• Process employee reimbursements.
• Manage payments to government agencies and taxation authorities.
• Maintain and manage vendor master data, including validation and approval of new vendor accounts (translators).
• Notify vendors of completed payments and follow up on payment-related issues.
• Support month-end processes, including prepayments, accruals, and bank reconciliations.
• Analyze supplier aging balances and accrued expenses (FNP).
• Record and follow up on cut-offs during the closing period.
• Maintain effective communication with internal departments, TPT offices, and vendors’ accounts receivable teams to ensure efficient accounts payable operations.
• Collaborate as a team player within the accounting department and promote a teamwork-oriented environment.
• Undertake special projects as assigned by management.

Job Requirements

Required Skills, Experience, and Qualifications

• Minimum of 1–2 years’ experience in Accounts Payable or a related role.
• Strong attention to detail.
• Excellent organizational skills with the ability to meet deadlines.
• Strong computer proficiency, including advanced spreadsheet skills such as pivots and lookups.
• Excellent written and verbal communication skills in English and Swahili, with the ability to communicate directly with vendors.
• Ability to perform effectively in high-pressure environments.
• Strong problem-solving skills.
• Bachelor’s degree or equivalent qualification.
• Ability to work from the office.

Preferred Experience

• Experience using an accounting platform.

Job Details

• Location: On-site – Nairobi, Nairobi City, Kenya
• Job Function: Accounting
• Employment Type: Full-time, Fixed-term