Closing on: Mar 15, 2026

Location: Headquarters, Nairobi with travel to other VF sites

As the Admin & Events Lead you will be responsible for managing Victory Farms’ day-to-day office, Farm, and Logistics Centre operations. This role streamlines administrative processes, oversees support staff, and ensures organizational efficiency across the business. The successful candidate will be a proactive, detail-oriented leader who takes ownership of office operation responsibilities.

Roles & Responsibilities:

Operations & Administration

• Supervise day-to-day operations of the administrative department and staff members.
• Develop, review, and improve administrative systems, policies, and procedures.
• Ensure the office is consistently stocked with necessary supplies and all equipment is properly maintained.
• Collect, organize, and store information using computers and filing systems.
• Provide technical and logistical support to all administrative personnel.
• Maintain continuity across corporate, divisional, and local work teams by documenting and communicating actions, irregularities, and ongoing needs.
• Manage farm and accommodation travel logistics.

People Management

• Lead, coach, and develop administrative staff; set clear job expectations, monitor performance, and conduct appraisals.
• Hire, onboard, train, and evaluate team members, taking corrective action where necessary.
• Initiate, coordinate, and enforce organizational systems, policies, and procedures.

Events & Company Culture

• Plan, coordinate, and execute company-wide events including the Christmas Party, Founders Day, Annual Awards, and other milestone celebrations.
• Schedule and promote internal office events such as meetings, conferences, orientations, and training sessions.

Procurement & Vendor Management

• Manage international online purchases from vendors including Amazon, StickerMule, Patches4Less, VistaPrint, and others.
• Oversee the full staff uniform process: ordering, tracking, and issuance.
• Identify communication and equipment needs; evaluate options, maintain equipment, and approve related invoices.

Finance & Budgeting

• Partner with the accounting and management team to set budgets, monitor departmental spending, and manage expenses.
• Track progress on special projects and report on movement towards company goals.

File & Records Management

• Manage procurement files for China, Hippo Hill project, and any other entities assigned by the Head of Department.
• Maintain accurate and accessible records in line with company standards.

Skills and qualifications:

• 3-4 years of experience in a similar role.
• Strong leadership and people management skills
• Excellent organizational and multitasking abilities
• High attention to detail and problem-solving mindset
• Strong written and verbal communication skills
• Proficiency in office software and digital tools
• Commercial awareness and budget management experience
• Proactive, self-motivated, and able to work with minimal supervision

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.