We currently have an exciting opportunity for a dynamic person to join Strategy, Risk & Transactions Business Unit as an Administrative Assistant. This position will be based in our Nairobi office in Kenya.

Job Description

Main purpose of the job

To deliver efficient administrative and operational support to the service line and Partner, ensuring accurate processing of financial transactions, effective coordination of logistics, timely completion of client-related tasks, and maintenance of organised records and reporting, thereby enabling smooth business operations and supporting team productivity.

What you will do

• Manage the allocated Partners calendar scheduling and organize key meetings on their behalf.
• Timely coordination of logistics for both team and clients’ e.g. booking meeting rooms, meals & refreshments, travel and accommodation arrangements.
• Manage department supply inventory, including stationary and branded gear.
• Responsible for offering administrative tasks, including printing, submitting expense reports, petty cash management, managing invoices.
• Raise cash advances and lodge claims for partners expenses.
• Raise purchase requisitions and follow up to process purchase orders and goods received notes for all service line purchases and forward to finance for payment.
• Timely & accurate allocation of partner disbursements to the correct client codes.
• Complete tasks within allocated time on client code e.g. formatting reports and making edits.
• Coordinate technical learning logistics for the team.
• Manage staff charting/scheduling e.g. leave, clients.
• Record and circulate minutes and timely follow up on action items after meetings.
• Keep track of new and existing client contacts by updating contact lists.
• Assist with business reporting and analysis requirements as required. (This may be internal analysis as required by leadership, or for Africa and Global reporting requirements).
• Support in fiscalisation, dispatch and follow up of fee notes as requested.
• Effective management of the filing system.

Qualifications

• A Bachelor’s Degree in Business Administration or related field.
• Advanced computer user skills.
• A full secretarial qualification is an added advantage.
• At least 5 years’ administrative experience.
• Good analytical and organization skills.
• Excellent communication skills, both written and verbal.