Advert Closing Date:4th February 2026

The Department of World Service (WS) of the Lutheran World Federation (LWF) is the humanitarian and development arm of the Lutheran World Federation. WS provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, focusing on livelihoods, quality services, protection and social cohesion. The Kenya-Somalia Program has been implementing such interventions in Kenya and Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is seeking to recruit a National staff to fill the position of Assistant Procurement Officer -Dadaab.

Unit Summary:

The LWF world service Procurement department is responsible for implementing procurement,  storage and inventory management activities for Dadaab project.

Overall Purpose/Broad Function:

The purpose is to work & improve the proper operations, management and functioning of the Procurement  department work closely with other departments.

Ensure adherence to guidelines, procedures and policies drawn from the organizations procurement manual. 

Key Duties and Responsibilities:

• Responsible for managing all logistical aspects of the project, namely procurement, transport and stores based on LWF/DWS policies and guidelines.
• Responsible for ensuring project proposals and budgets reflect logistical considerations
• Responsible for developing and implementing procurement plans
• Coordinate effective transport of project supplies and personnel; ensure all legal, insurance and maintenance issues are properly addressed.
• Planning and scheduling of transport, supervising transport staff and maintaining proper records of vehicle maintenance and servicing
• Monitoring the use of vehicles and ensuring adequate controls over the use and movement of LWF/DWS vehicles.
• Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts.
• Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.
• Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.
• Provide orientation to new staff and visitors on procurement issues for LWF Dadaab field office.
• Prepare weekly, monthly, quarterly and annual reports for transport, procurement and warehousing activities and status or as may be requested from time to time by the area manager.
• Sourcing quotations from our pre- qualified suppliers and analyzing them.
• Ensuring right descriptions of items and sample are provided where necessary
• Processing documents for several signatures as required by the policy.
• Providing Clerical services such as processing purchase order.
• Providing systematic and organized filling system for all reports both in soft copy and hard copy.
• Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
• Making all follow ups with suppliers to supply goods within the time given.
• Sending out tenders and preparation of selected tenders Contracts when necessary.
• Ensuring the right goods are bought at the right quality and the right quantity.
• Making follow ups to supplier’s payments to ensure that they are paid on time and no delays in supplies
• Notifying the program any changes in prices in the market.
• Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Supervisory Responsibilities:

• Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts
• Provide orientation to new staff and visitors on Procurement issues for LWF Dadaab field office
• Provide guidance to program staff on procurement procedures
• Review documents shared by project staff for payment processing
• Support and confirm delivery of items received at the stores when required

 Education/Professional Designations/Experience:

• Bachelor’s degree in Supply Chain Management or related field.
• Relevant professional qualification in Procurement and/or Supply Chain Management (CIPS qualification or equivalent) is an added advantage.
• Minimum of five years (5) of professional experience in relevant field with at least three years of experience from an international organization in a similar role
• Computer skills and practical experience in MS word, Excel and other program