Position Summary
We are currently looking for an Operation Officer in our Audit Unit to provide administrative support to the Audit team.
Key roles and responibilites
Proposal Support:
To support business development by ensuring that KPMG’s latest best practice is being applied to proposals including;
- Assisting in proposal writing;
- Handling proposal enquiries and channel to the appropriate client service staff within the firm;
- Advising / reviewing proposals and presentations and other documents for KPMG best practice;
- Prepare weekly and monthly proposal reports;
- Maintain Audit proposals/EOI register;
- Maintaining a database of proposals; and
- Promoting proposal templates, coordinating and maintaining CV database and experience sheets.
Administrative/ Personal Assistant roles:
In conjunction with other departmental administrators:
- Providing administrative services to Audit Partner, Director, managers and staff with formatting and printings audit reports, management letters, fee notes, proposals, EOIs, Engagement letters;
- Preparing monthly fee notes for ongoing Invoice projects;
- Providing administrative assistance on large client engagements;
- Compiling of information based on the key performance indicators and targets for discussion in monthly Audit meetings. Sending meeting request and organizing logistics prior to the meeting.
- Follow up on debtors on a continuous/weekly basis.
- Making travel arrangements, arranging visas, renewal of passports, banking, taking messages in their absence and/or referring to respective managers, setting up meetings and departmental/ leadership diary management.
Other roles:
- Debt collection
- Ensuring all Risk processes & procedures are followed during client engagements
- Assist in any other matters incidental to Business Unit Management as may be requested from time to time by the Performance Manager/Supervisor
Academic/Professional qualifications and Experience:
- Diploma in Management/Secretarial course/ Business Administration; and
- University degree in a relevant field will be an added advantage.
- Must have a minimum of 4 – 6 years of working experience.
- Experience in an accounting/ law firm, and/or corporation, will be an added advantage.
- Proficient in Microsoft Office applications including Word, Excel, and Access along with experience performing internet research.
Personal attributes:
- Interpersonal Skills: Must be able to build strong relationships with people of diverse personalities.
- Global Behavioral Capabilities: strong demonstration of KPMGs global behaviors.
- Demonstrate and articulate KPMG values.
- Strong organizational skills and creativity: Be able to develop new simple approaches to problems.
- Communication Skills: Excellent communication skills both written & verbal presentations.
- Flexibility in prioritizing and completing tasks.
- Willingness to work under supervision and learn new skills quickly.
- Attention to detail; Have very good attention to detail.
- Pragmatic Problem-Solving Skills: Ability to handle and resolve unstructured problems and provide effective solutions.
- Personal and Professional Ethics: Must operate and practice within the professional code of conduct, look and act professional and be honest, with self and colleagues.
- Comfort interacting with C-level professionals.
Please note that only shortlisted candidates will be contacted.