Depot Assistant at Kinangop Dairy Limited

Location: Anywhere
Employment Type: Full-time

Overview

Kinangop Dairy Limited is one of the leading dairy processors in Kenya, offering high-quality dairy products available countrywide. The company is located in Nyandarua County, approximately 44 minutes from Naivasha town.

The Finance Department is seeking a highly skilled professional to join the team as a Depot Assistant. The ideal candidate will support depot operations by ensuring compliance with company policies, regulatory standards, and operational best practices while overseeing reporting, audits, and customer service management.

Job Purpose

To support depot efficiency by maintaining compliance with company policies and procedures, managing financial and stock operations, and ensuring accurate reporting and effective customer service.

Main Roles and Responsibilities

1. Order & Sales Management

• Receive, authorize, and process sales orders and invoices.
• Reconcile salesmen’s accounts (cash and stock) and confirm payments.
• Collect cheques, manage direct cash sales, and ensure proper allocation of payments.

2. Stock & Inventory Control

• Maintain accurate stock records in both physical and system (Syspro) dashboards.
• Follow FIFO dispatch procedures, manage returns/disposals, and prevent stock losses.
• Oversee fuel and mileage records for depot trucks.

3. Financial Administration

• Handle petty cash payments and reconciliations.
• Verify invoice accuracy before posting.
• Prepare and dispatch customer statements, monitor debt ageing, and support credit control.

4. Reporting & Documentation

• Prepare weekly and monthly depot activity reports.
• Generate administrative and cost-control reports.
• Verify contracts, key account documents, and maintain compliance records.

5. Depot Operations & Staff Management

• Deputise for the Depot Administrator and oversee depot staff, drivers, and salesmen.
• Maintain depot cleanliness, orderliness, and operational discipline.
• Handle additional assignments as directed by the Depot Administrator.

Knowledge, Skills and Experience Required

• A graduate in Business Studies or Accounting.
• At least Part II of a professional accounting qualification (CPA(K) or ACCA preferred).
• KCSE grade C+ and above.
• Proficiency in MS Office applications including Excel, Access, and PowerPoint.
• Experience with accounting and ERP systems such as QuickBooks, Sage, or Syspro (Syspro experience is an advantage).
• Strong communication, negotiation, problem-solving, and presentation skills.
• Minimum 3 years of experience in warehouse or inventory management.

Application Instructions

Interested candidates who meet the above qualifications should send the following documents by 29th October 2025 to humanresources@kinangopdairy.co.ke:

• A signed application letter (not more than one page).
• A summarised Curriculum Vitae (not more than one page).
• Copies of relevant academic and professional certificates.

Only candidates who submit all the required documents and follow the application format will be shortlisted and contacted.

Important Notice:

Kinangop Dairy Limited is a corruption-free organization and does not charge candidates any fees for recruitment. Report any bribery or corruption attempts to the General Manager, Human Resources & Administration at humanresources@kinangopdairy.co.ke.