Finance & Grants Officer – Kenya (Temporary)

Are you ready to embark on this exciting transformative journey with us

The Finance & Grants Officer will contribute to achieving high quality grants and financial documentation for audit and compliance purposes. S/he will support effective channels of internal communication relating to grants established protocols across the countries of operation.

The role will lead on audit requirements in the implementation of grants disbursement and documentation required for a successful audit.

Key Duties and Responsibilities:

• Prepare grant reconciliation schedules and supporting documentation for year-end audit.
• Address prior audit findings and implement corrective actions to minimize recurring issues.
• Coordinate timely submission of audit samples and responses to queries.
• Deliver monthly and quarterly grant financial reports showing, disbursement rates expenditure trends and variance analysis against budgets
• Ensure reports reconcile with both finance and grants management systems.
• Review and strengthen internal controls for grant accounting processes.
• Implement approval workflows for grant disbursements and expense recognition.
• Monitor compliance with donor and internal financial policies and provide oversight on grant accounting entries during transition to accrual basis.
• Validate grant receivable/payable balances for inclusion in financial statements and ensure transparency in allocation of shared costs across grants.
• Support Project Audit Process and develop audit readiness checklists for country offices.
• Track and report audit progress to CFO and relevant stakeholders
• Conduct training sessions for program and operations teams on Accrual accounting principles, Grant compliance requirements, documentation standards and Internal control procedures
• Develop SOPs and templates for grant reconciliation and reporting and introduce donor-specific compliance checklists.
• Perform monthly reconciliations between finance and grants management systems, Investigate and resolve discrepancies promptly.
• Work with program teams and country offices to confirm grant utilization and commitments
• Prepare grant reconciliation schedules and supporting documentation for year-end audit and address prior audit findings and implement corrective actions.
• Deliver monthly and quarterly grant financial reports including disbursement rates, expenditure trends and variance analysis.
• Ensure reports reconcile with finance and grants management systems.
• Review and strengthen internal controls for grant accounting processes implement approval workflows for grant disbursements.
• Contribute to the transition to accrual accounting through documentation and oversight.

Key Qualifications and Experience required.

• A bachelor’s degree in accounting or finance, or equivalent work experience
• Accounting certification is a MUST
• A master’s degree will be an added advantage
• Deep understanding of the financial environment within which AGRA is operating.
• Proven experience in finance or accounting roles and grants management
• Strong understanding of financial regulations, grant compliance requirements, and best practices in financial management
• Excellent analytical, problem-solving, and communication skills.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Ability to communicate financial information clearly to non-financial colleagues.
• Ability to work and manage tasks effectively in a fast-paced, multicultural environment