Title: Finance Officer – shared services – open to nationals only

ROLE PURPOSE:

As a member of the Country shared service finance team, you will be responsible for supporting effective financial & administration processes for the support services. 

Provide support to country office through managing the payments to suppliers, Account Reconciliations and Recharges to expense lines in a timely manner and ensure that Internal Controls are upheld in line with set policies, procedures and guidelines. The role holder will liaise with the ESARO administration, logistics and finance departments to ensure delivery of timely & quality results.

SCOPE OF ROLE: 

Reports to: Shared Services Finance Coordinator

Staff directly reporting to this post: None

Location: Nairobi

KEY AREAS OF ACCOUNTABILITY: 

Key accountabilities are highlighted below, and additional responsibilities will be allocated depending on the CO assignment.

Efficiency in Finance Management Process 

• Receive authorized invoice from other departments and ensure they are accurately registered.
• Verify invoices for accuracy, documentation, and proper authorization before facilitating payments.
• Responsible for evaluating non-matching invoices and reconciling them manually.
• Ensure adequate audit trails and documentation / authorizations for payables.
• Timely facilitation of statutory payments on a monthly basis.
• Responsible for ensuring timely monthly recharges emanating from inter-country accounts, payroll and hosting fees. 
• Receive duly approved payroll and ensure timely payment of salaries.
• Timely review of all the liability accounts and ensure only eligible balances are maintained.
• Responsible for the preparation of the MFR.

Contribution to improved data quality 

• Review budget codes before posting and ensure right time posting for all transactions.
• Agresso data management for ESARO transactions.
• Ensure all transaction numbers have been recorded on the vouchers and journals. 
• Ensure all support documents are archived electronically.

Reconciliations 

• Ensure all bank reconciliations for ESARO bank accounts are undertaken timely and duly signed off. 
• Supplier payment reconciliation and performing payment runs.
• Manage bank relations and banking errands.
• Ensure the effective and efficient use of all Save the Children resources, best value for money and safety and security of assets.

Others

• Ensure internal controls are maintained and followed.
• Perform other relevant Save the Children’s duties as assigned by the supervisor.
• Focal respondent for Statutory Audits from the Regional Office for payments done at KCO.
• Support with Year End Reports preparations

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency 

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in Administration / Finance or equivalent 
• At least 12 months of work experience in Accounting function 
• An unquestionably high level of integrity and ethics
• demonstrable ability to adapt to challenging working environments within a developing country context
• demonstrated experience in identifying issues in financial management, applying sustainable solutions, and supporting teams to achieve results
• Knowledge and use of financial software packages. Agresso experience preferred.
• Ability to adapt quickly to a new environment and achieve results with multiple priorities and deadlines
• Strong results orientation, with the ability to challenge existing mind-sets
• demonstrated ability of working with a range of stakeholders
• Ability to focus on strategic finance issues and advise key stakeholders
• commitment to Save the Children values