The Grants & Compliance Officer supports the effective management of Trócaire Somalia’s institutional grants portfolio, working under the direction of the Business Development & Grants Manager. The role coordinates day-to-day grant management and compliance processes, including reporting calendars, amendments, financial and income tracking, database management, internal coordination and audit readiness, ensuring grant files remain accurate, complete and audit-ready always. Acting as the focal point for routine award administration and compliance liaison, the post escalates decision points and strategic donor communication to the Business Development & Grants Manager. In doing so, it enables programme teams to meet contractual obligations and deliver quality results, while safeguarding donor funds and Trócaire’s organisational integrity.

Key Responsibilities

Grant Management:

• Coordinate the full grant lifecycle from award set-up to close-out, ensuring compliance with donor regulations and Trócaire policies.
• Facilitate grant kick-off, review (including mid-term) and close-out meetings, documenting key decisions, risks and action points, and tracking follow-up actions, owners and timelines.
• Coordinate regular check-ins with Programme, Finance and MEAL colleagues to monitor progress against grant commitments (programmatic and financial) and agree corrective actions where required
• Work with Programme and MEAL teams to verify data accuracy and strengthen evidence for donor reports, grant reviews and learning.
• Support preparedness for donor spot-checks, monitoring visits and audits, including coordinating documentation, briefing relevant teams and accompanying field visits as required.
• Work with Programme, MEAL and Finance teams to maintain a portfolio-level grants risk and issues log (compliance, reporting, audit, partner performance), updating it monthly and escalating high-risk items with recommended corrective actions.
• Contribute to internal learning and continuous improvement by capturing lessons learned and good practice from audits, report reviews and close-outs, and supporting updates to tools and systems (templates, checklists, trackers and filing conventions).

Business Development Support

• Provide structured administrative support to business development by maintaining the funding pipeline and donor/grants systems (e.g., Salesforce and trackers), ensuring opportunities, deadlines, contacts and submission records are accurate and up to date.
• Coordinate routine donor due diligence and registration updates (portals, compliance documentation, organisational capacity statements/templates), under the direction of the BDGM.

Capacity Building:

• Provide orientation and refresher sessions to programme and partner staff on grant management tools, donor compliance and use of Salesforce.
• Support the development and periodic update of SOPs and guidance materials to standardise grant management practices across the programme.
• Act as an accessible technical resource for colleagues and partners, encouraging proactive engagement on grant management questions.

Requirements

Essential Requirements

• Bachelor’s Degree in Development Studies, Business Administration, International Relations, or related field.
• Minimum of 3 years professional experience in grant management, preferably within an INGO context.
• Demonstrated experience managing grants from institutional donors (e.g., ECHO, USAID, FCDO, UNICEF).
• Exceptional organisational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Strong Excel skills and numeracy, with the ability to manage compliance trackers, reporting calendars and basic financial monitoring for grants.
• Excellent written and oral communication skills in English.
• Strong interpersonal skills, with the ability to engage effectively with diverse teams and external stakeholders.
• Proficiency in standard software applications and Salesforce or other grant management systems.