The Maintenance Coordinator is responsible for ensuring the efficient operation, maintenance, and safety of the organization’s facilities. This role involves repairing buildings, water systems, grounds, furniture, related non-medical equipment, and waste management at the hospital premises to ensure that they are always in good and safe conditions. The successful candidate will be coordinating daily facility activities, managing maintenance tasks, and supporting the Facilities Director in various administrative and operational duties.
ESSENTIAL DUTIES:

Facility Maintenance:

• Coordinate and oversee routine maintenance and repairs of building systems, including HVAC, electrical, plumbing, and other mechanical systems.
• Schedule and supervise external contractors for specialized maintenance tasks.
• Assist in ensuring all maintenance work complies with safety and regulatory standards.
• Acts as the internal auditor for all tasks, jobs and work done by external contractors
• Raises adequate documentation for internal building projects, i.e. bill of quantities (boqs), projects plans, inspection reports and handover reports
• Monitors and maintains the Computerized Maintenance Management System (CMMS) and provides training to users of the system. Annually completes an audit of the information in the system and works with the Facility Manager/Director to correct and update the system information.

Facility Operations:

• Assist in monitoring and managing facility usage, ensuring spaces are appropriately utilized and maintained.
• Monitor inventory of all the supplies, tools and equipment assigned to the maintenance department
• Assist in space planning and allocation to optimize facility use.
• Assist in the planning, development, and execution of approved construction and renovation projects.
• Implement and assure follow-up of maintenance strategy documented through CMS (computerized asset management system) and support maintenance team in achieving maintenance objectives for the facility

Administrative Support:

• Maintain and update facility-related records, including maintenance logs, safety inspections, and compliance documentation.
• Assist with the preparation and management of the facilities budget.
• Process invoices and track expenses related to facility operations.

Safety and Compliance:

• Ensure compliance with health, safety, and environmental regulations.
• Conduct regular safety inspections and risk assessments.
• Help in implementing and enforcing safety policies and procedures.
• Ensure compliance with all Health & Safety policies and processes during all work activities, including using/wearing Personal Protective Equipment as required.

Vendor and Contract Management:

• Manage relationships with vendors and service providers
• Assist in contract negotiation and service agreements as needed
• Assist in monitoring vendor performance and ensure service level agreements are met.

Emergency Response:

• Coordinate and participate in emergency drills and training sessions.
• Assist during emergencies and coordinate response efforts.

Customer Service:

• Answer any facility-related inquiries and requests.
• Provide prompt and effective support to employees regarding facility issues.
• Coordinate office moves and space adjustments as needed.

OTHER DUTIES

• Uphold the highest standards of quality and efficiency in line with hospital quality programs (e.g. Safe care, DOSH, etc.) requirements.
• Ensure a safe and secure work environment by strictly adhering to infection prevention and control protocols such as but not limited to handwashing, wearing of PPE, etc.
• Commit to sustainable and eco-friendly work practices by minimizing waste, optimizing resource usage and actively participating in initiatives that promote environmental stewardship.

EDUCATION/EXPERIENCE REQUIREMENTS:

• Minimum Education Required: Bachelor’s Degree in any Engineering course / Technical Background
• Licenses/Certifications Required; if any: 
• Trades school certification in a related field (electrical, plumbing, mechanical, HVAC, etc.)
• Minimum Experience Required: Previous experience in facilities coordination, project management, or a related field.