Position in the organisation

As an operations and procurement Officer you contribute to this ambition and these values by taking initiative whenever necessary to provide quality administrative and logistical support to the African Centre for School Leadership (ACSL) You provide technical and guidance on this domain within VVOB and outside.

The operations and procurement Officer reports to the Operations Manager. 

You are part of and work closely together with members of the operations team in VVOB Kenya and African Centre for School Leadership (ACSL) in particular

Result areas of this position:

• You provide administrative and logistical support to the African Centre for School Leadership- (ACSL) project and other projects on a need basis, including procurement of services, travel arrangements for field activities, arranging meeting venues and training materials, and communicating progress to relevant team members and external partners.
• You prepare budget and fund requests for project training activities together with the team and address them to the Operations Manager.
• You ensure good project administration, and preparation of invitation letters, including managing project materials and supplies, file management (E-folders on MS TEAMS and SharePoint), and other related tasks and you indicate areas for improvement where relevant.
•   You support the procurement, logistics and administration of workshops and capacity-building activities for external partners.
•   You maintain a tracker of key action points agreed upon at project meetings and disseminate the progress of implementation.
•   You prepare timely payment request for suppliers and partners, preparation of purchase orders and workshop budgets, submission of workshop reports, and any other required project reports.
• You participate in the ACSL project throughout the Continuous Professional development process as well as in different TPD models such as field work for classroom observation and teacher coaching and reporting and documenting on reflection results.
• You comply with VVOB’s internal procurement, financial and related policies, and guidelines in the execution of your tasks.

Required expertise and experience

• Bachelor’s degree in office administration, or procurement or related field or
  equivalent experience
• At least 5 years of relevant demonstrated work experience in a similar project
  operations and procurement; preferably in the non-profit sector in Kenya
• Basic knowledge of accounting
• Strong procurement and logistics knowledge
• Organizing, planning, and prioritizing work
• Experience in logistics support for education programmes in Kenya is an
  advantage.
• CIPS procurement certification.
• Excellent computer skills in MS office
• Fluent in English and Swahili