Mission Description                      

• The Payables Accountant is responsible for managing the accounts payable function by ensuring accurate invoice verification, timely supplier payments, proper reconciliation of accounts, and compliance with company policies and statutory requirements.

Key Responsibilities

• Invoice Processing & Verification
• Receive, verify, and process supplier invoices for accuracy, completeness, and compliance with internal policies.
• Code and post invoices into the accounting system in line with company procedures.
• Route invoices to appropriate Heads of Departments (HoDs) for approval and follow up on outstanding approvals.
• Payments & Reconciliation
• Prepare payment runs (checks, bank transfers, electronic payments) in line with approved timelines.
• Reconcile supplier statements against company records, resolve discrepancies, and maintain up-to-date creditor ledgers.
• Monitor and track operational charges, ensuring proper allocation and timely submission for payment.
• Supplier Relations
• Act as the main point of contact for supplier payment queries.
• Manage disputed invoices by liaising with suppliers and internal teams to resolve issues.
• Build strong supplier relationships to support uninterrupted supply of goods and services.
• Compliance & Reporting
• Ensure compliance with statutory requirements (eg, VAT, withholding tax) and internal controls in all accounts payable processes.
• Support monthly, quarterly, and year-end financial closing through timely reporting and reconciliations.
• Assist internal and external auditors by providing documentation, reconciliations, and audit schedules.

Profile

• Bachelor of Commerce Degree-Accounting/Finance/Banking options or a related course.
• CPA (K)
• 5 years preferably in logistics/shipping/manufacturing sector.