Location: Jacaranda Maternity Hospitals
Reports to: Hospital Operations / Finance Leadership

Why this role matters

At Jacaranda Maternity, every item on a shelf has a direct impact on a mother’s safety and a newborn’s first moments of life. The Procurement & Inventory Lead sits at the heart of our clinical operations—ensuring that the right supplies, medicines, and equipment are available on time, at the right cost, and to the highest quality standards, every single day.

This is not a back-office role. It’s a hands-on leadership position that keeps our theatres running, our pharmacy stocked, and our clinical teams focused on what they do best: delivering exceptional maternal and newborn care.

Your mission

You will own end-to-end procurement and inventory management across the hospital—designing smart sourcing strategies, building reliable supplier partnerships, and running tight inventory systems that prevent stock-outs, expiries, and waste. You’ll balance cost discipline with clinical urgency, and systems thinking with on-the-ground execution.

What you’ll do

Lead hospital procurement

• Own the full procurement lifecycle for medical supplies, pharmaceuticals, equipment, consumables, and general services.
• Develop and execute procurement strategies aligned with clinical needs, budgets, and regulatory requirements.
• Identify, evaluate, and manage suppliers—from prequalification and negotiation through contracting and performance management.
• Drive value for money through competitive sourcing, framework agreements, and cost-saving initiatives.
• Ensure strict compliance with internal policies, ethical standards, and healthcare regulations.
• Partner closely with clinical, pharmacy, finance, and operations teams to accurately forecast demand.

Run world-class inventory management

• Oversee inventory planning and control across all hospital stores, including pharmacy and medical supplies.
• Maintain optimal stock levels to prevent stock-outs, overstocking, expiries, and wastage.
• Implement and manage inventory systems (ERP, stock cards, bin cards, or automated tools).
• Track batches, expiries, recalls, and consumption—especially for pharmaceuticals and critical consumables.
• Lead regular stock audits, cycle counts, reconciliations, and variance investigations.
• Set reorder levels, lead times, and demand forecasts based on real consumption data.

Own the numbers

• Co-manage procurement and inventory budgets with Finance.
• Track spend, stock value, and savings against approved budgets.
• Produce clear, actionable reports on supplier performance, stock status, expiries, and cost efficiencies.
• Maintain audit-ready records for internal and external reviews.

Protect quality, safety & continuity

• Ensure all procurement and inventory practices meet hospital policies, healthcare regulations, and quality standards.
• Proactively manage risks related to supplier dependency, shortages, counterfeit products, and compliance gaps.
• Work closely with Quality Assurance and clinical teams to ensure all procured items meet safety and performance standards.

Lead people & improve systems

• Supervise, mentor, and develop procurement and stores teams.
• Build trusted relationships across clinical, pharmacy, biomedical, finance, and admin teams.
• Drive continuous improvement in procurement efficiency, inventory accuracy, and process automation.

Qualifications and Experience

• Bachelor’s degree in Procurement, Supply Chain Management, or a related field.
• Professional procurement or supply chain certification  and Membership to the professional body (KISM) is an advantage.
• 3–4 years’ experience in procurement, ideally within healthcare or similarly complex environments.
• Proven experience managing inventory, preferably pharmaceuticals and medical supplies.
• Strong negotiation, supplier management, and analytical skills.
• Hands-on experience with ERP or hospital inventory systems.
• Pharmacy qualification is a plus.