JOB DESCRIPTION

PRODUCTION INTERN

DEPARTMENT : PRODUCTION

REPORTING TO : PRODUCTION & PLANNING INCHARGE

LOCATION : RAMCO PRINTING WORKS LIMITED

ROLE PURPOSE:

Coordinating all phases of production, including planning, scheduling, and monitoring production activities to ensure products are produced within the constraints of time, cost, and quality.

Tasked as below, but not limited to;

KEY RESPONSIBILITIES (Key Result Areas)

• The role involves providing essential support to Production Supervisors in organizing and executing activities that are related to production processes. This support is crucial in ensuring that the workflow is efficient and that all tasks are completed on time.
• Ensuring that the planning schedule is effectively communicated to the supervisors who oversee both day and night shifts. This enables the supervisors to allocate resources and manage the teams appropriately, ensuring that production goals are met without delays.
• Uploading details of new job orders into the access database, which is necessary for machine loading. This step is vital as it helps in managing how machines are utilized and ensures that production runs smoothly.
• Making requests for each job, along with tracking the issuance of necessary materials from the store through the SAP system. This process helps in keeping the production line supplied with the right materials at the right time.
• Transferring ready/ completed jobs to dispatch department. This ensures that finished products are sent out in a timely manner to meet customer demands. Furthermore, planning and following up on print jobs is essential to ensure that each print order is tracked from start to finish until it is dispatched.
• Generating monthly reports on material consumption is another key responsibility. These reports provide insights into how much material is being used and help in managing inventory effectively.
• Conducting a monthly stock take report. This helps in maintaining accurate inventory records and supports better decision-making regarding production and stock management.
• Conducting a monthly assessment of work in progress and taking inventory of materials present on the production floor is essential. This involves counting and evaluating all stock items, then creating detailed reports based on the findings. These reports provide valuable insights into material availability and help track ongoing projects.
• Generate status reports for jobs that are pending completion. These reports detail job progress and the remaining balances of materials needed, ensuring that everyone involved has a clear understanding of the current situation and what still needs to be accomplished.
• Ascertaining that all materials required for planned jobs are readily available on the floor. This proactive step helps prevent delays and ensures that work can continue smoothly without interruption.
• Another key responsibility is to verify the invoices submitted by contractors. This verification process includes checking that the work reported as completed aligns with the services rendered before the invoices are scanned for creating Local Purchase Orders (LPOs). This step is critical to maintain financial accuracy and accountability.
• Organize the generation of Local Purchase Orders. Once the outsourced jobs are completed and materials are returned, a Good Received Note (GRN) must be created to confirm the receipt of those materials. This documentation is essential for tracking these transactions clearly.
• Follow up on material requisitions. This involves ensuring that all materials are issued promptly through the Enterprise Resource Planning (ERP) system. Timely issuance is important for maintaining workflow and avoiding delays in production.
• Coordination and acquisition of a variety of miscellaneous items necessary for production. This involves keeping accurate records of these items to monitor their availability and usage. Efficient tracking of these resources supports the overall efficiency and effectiveness of the production process.

QUALIFICATIONS AND EXPERIENCE

• Ability to work independently, manage time effectively, and prioritize tasks to meet production demands and deadlines.
• Excellent problem-solving skills and attention to detail.
• Strong communication and interpersonal skills, allowing effective collaboration with team members and other stakeholders.
• Diploma in Printing Technology from a recognized institution.

SKILLS AND ATTRIBUTES FOR THE ROLE:

• Ability to communicate and create working relationships with all levels of staff.
• Planning and organisation skills to be able to deliver work instructions given.
• Must have high level of integrity and ethical practice
• Should demonstrate ability to identify potential risks likely to face the production operations and make recommendations to mitigate and or avoid the risk.
• Must be assertive, proactive and diligent with commitment to the highest standards of service delivery