Job Title: Program Intern
Location: Westerwelle Startup Haus Mombasa
Application Deadline: August 17, 2025
Type: Full-time, Paid Internship (with growth potential to Program Assistant or coordinator based on performance)
About Westerwelle Startup Haus Mombasa
Westerwelle Startup Haus Mombasa is the newest addition to the Westerwelle Foundation’s international network of innovation hubs. Headquartered in Berlin, with hubs in Rwanda, Tanzania, Tunisia, and Kenya, our foundation runs programs focused on ideation, proof of concept, acceleration, and internationalisation. At our Mombasa hub, we provide a collaborative environment for startups and ecosystem players to connect, learn, and grow.
Overview
We are looking for a highly motivated Program Intern to support the implementation of entrepreneurship support programs at Westerwelle Startup Haus Mombasa. The intern will work closely with the Program Manager to ensure all aspects of our programs from workshops to demo days run smoothly. This position offers a hands-on opportunity to grow into a Program Coordinator role.
Key Responsibilities
Program Implementation & Coordination
- Support the Program Manager in organizing and coordinating workshops, trainings, and program events.
- Assist with logistics for program sessions, including venue setup, material preparation, participant communication, and attendance tracking.
- Follow up with startups and ensure timely collection of surveys, reports, and participant feedback.
- Coordinate with vendors (caterers, trainers, facilitators, etc.) to ensure seamless execution of activities.
- Support with some clerical tasks and assist with reception duties as needed.
- Maintain program documentation and ensure files are updated and organized.
Monitoring & Administration
- Track and document participant attendance accurately for all sessions.
- Ensure proper filing of attendance records and participant documentation.
- Support with basic data collection and entry for program monitoring and reporting.
- Maintain detailed tracking of program schedules and timelines.
- Draft summaries or notes after program sessions.
- Ensure all program-related promotional materials are stored correctly and are accessible for reporting and communication purposes.
Ecosystem Engagement & Startups
- Serve as a point of contact for program participants during sessions and events.
- Build rapport with entrepreneurs and ensure their experience in the program is supportive and enriching.
- Conduct research on relevant startup resources and opportunities.
Additional Administrative Support
- When needed, assist in reception duties, such as welcoming visitors and giving space tours.
- Provide ad hoc support to the community and marketing teams, including basic event setup or communications.
Qualifications
- Bachelors degree in Business Administration, Entrepreneurship, Project Management, Information Technology, or any other related field in the business space.
- At least 6 months to 1 year of experience working or interning in program support, ideally within the startup or NGO ecosystem.
- Experience with training programs, acceleration/incubation programs, or youth development initiatives is an added advantage.
- Familiarity with administrative processes, logistics, or startup engagement is a plus.
- Strong written and verbal communication skills in English and Swahili.
- Proficiency with MS Office tools (Word, Excel, PowerPoint); or other workflow tools is a bonus.
Skills and Competencies
- Detail-oriented with strong organizational skills.
- Comfortable working in a fast-paced, entrepreneurial environment.
- Friendly, professional, and proactive in communicating with internal and external stakeholders.
- Ability to multitask and handle time-sensitive coordination duties.
- Open to learning and growing into a more senior role over time.
Personal Attributes
- High level of integrity and accountability, with a strong commitment to organizational values.
- Passionate about entrepreneurship and innovation.
- Willingness to work collaboratively and support others.
- Demonstrates initiative, reliability, and a positive, solution-oriented attitude.