Role Purpose:

The job holder will be responsible for managing, organizing, and safeguarding organizational records and ensuring that a functional document management system is in place for the society’s documents in compliance with the society registry policies and the data protection policies and regulations.

Key Responsibilities:

• Classify, store, retrieve, and archive records (physical & electronic).
• Ensuring that the information in the hard copy matches the report in the system and in compliance to the KYC policies.
• Updating customer’s files and ensuring that the information is correct and up to date.
• Undertaking the retrieval of all records on request basis.
• Maintaining efficient registry in line with the society’s policies and data protection.
• Ensuring accurate records of file movement within the society
• Spearheading the upgrade of an electronic registry and its maintenance.
• Putting in place an efficient system for archiving documents.
• Support departments with records-related queries.
• Ensure compliance with records retention policies and laws.
• Oversee secure disposal of records.
• Preparing monthly reports on the society’s records management
• Any other task delegated.

Ideal Job Holder Specifications:
Academic:

• Diploma in Business related field, Records Management, Information Management, Library Science.
• A Degree of the above will be an added advantage.

Desired Work Experience:

• At least One (1) year working experience.
• Experience in records or information management (preferred).

Attributes:

• Knowledge of records management systems and retention schedules.
• Good communication and interpersonal skills.
• Good analytical and organizational skills.
• Attention to detail and confidentiality.
• Uphold integrity and results oriented. 

How to Apply

Application should be submitted through careers@dimkessacco.co.ke by 23rd February 2026. Only shortlisted candidates will be contacted. Clearly indicate your Current and Expected salary in the cover letter (Mandatory). Also indicate the position applied on the subject line.

Successful candidates must fulfill the requirements of chapter six of the constitution of Kenya 2010.