Store Administrator

JOB PURPOSE:

The job holder is responsible for ensuring the efficient, accurate, and secure management of SBS stores by overseeing the receipt, storage, issuance, and record-keeping of inventory and supplies in compliance with institutional policies and procurement procedures.

MAIN DUTIES AND RESPONSIBILITIES:
Inventory Management

• Receive, inspect, and verify goods delivered to the store.
• Maintain accurate and up-to-date stock records using manual and electronic systems.
• Conduct regular stock counts and reconcile physical stock with records.

Store Operations

• Ensure proper storage and labeling of items to facilitate easy retrieval and minimize damage or spoilage.
• Monitor stock levels and generate replenishment requests based on re- order levels.
• Issue items to departments as per approved requisitions and maintain proper documentation.

Compliance and Documentation

• Ensure all store activities comply with university procurement and inventory policies.
• Maintain complete and accurate records of all transactions including delivery notes, store ledgers, and requisition forms.
• Prepare regular reports on stock status, discrepancies, and usage patterns.

Coordination and Communication

• Liaise with the procurement department to ensure timely replenishment and delivery of goods.
• Communicate with internal departments to understand and plan for supply needs.
• Assist in audit processes by providing relevant records and documentation.

JOB REQUIREMENTS:
The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelors in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years’ relevant experience.

Key Competencies and Skills:

• Good Listening and Communication Skills.
• Excellent Interpersonal Skills.
• Collaboration & Teamwork.
• Strong organizational and multitasking abilities with keen attention to detail.
• Ability to analyze operational workflows and recommend process improvements.

How to Apply

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter together with a copy of your updated resume quoting ‘Store Administrator’ to the People and Culture Manager, Strathmore University Business School, on careerssbs@strathmore.edu by end of the day (5:30 pm) Thursday, 18th December 2025.

Due to the large number of applications we may receive, only the shortlisted applicants will be contacted.

Please be advised that Strathmore University Business School is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.