Job Title: Technical Procurement Specialist
Reports to: Manager, Materials and Logistics
Department: Maintenance

Role Purpose Statement:

The Technical Procurement Specialist is responsible for carrying out strategic sourcing, evaluating, and urgently sourcing aircraft spare parts, tools, and equipment. The role also involves implementing and maintaining cost-effective procurement requirements for Jambojet to achieve a safe, sustainable, and reliable supply chain, and increase shareholder value and organizational profit.

Key Accountabilities/Responsibilities:

• Carry out strategic sourcing for aircraft spare parts, GSE equipment, tooling, repairs, and exchanges.
• Manage outworks for GSE parts going out for repair services by third parties.
• Ensure spares availability and provide weekly reports on grounded equipment by working closely with the Base team.
• Manage the end-to-end procure-to-pay process.
• Develop detailed sourcing and category plans to maximize effectiveness and efficiency.
• Build and manage relationships with vendors to eliminate operational disruptions due to material shortages.
• Ensure 100% compliance on the e-sourcing tool for executing sourcing activities.
• Analyze and provide monthly reports on the progress of purchase orders, exchanges, repairs, and loan orders.
• Carry out periodic category spend analysis, with a major focus on critical maintenance/repair costs.
• Maintain a current understanding of pricing structures, market conditions, and industry trends for fuel and the supply chain.
• Perform periodic sourcing to keep up with changing market prices for spare parts for ground support equipment and motor vehicles, and identify new vendors to support the GSE category.
• Monitor consumption trends, carry out demand forecasting, and communicate this to key suppliers to reduce lead time.
• Ensure all sourcing is within the allocated budget.
• Manage supply/service contracts, set up, negotiate, and review commercial terms, scope, and deliverables.
• Carry out a semi-annual supplier risk assessment.
• Carry out periodic supplier performance appraisals against specific performance indicators such as quality, timely delivery, and compliance.
• Prepare reports on supplier performance to ensure timely deliveries and quality assurance.

Know How:

• Technical Knowledge: Expertise in strategic sourcing, procurement processes, and contract management. Knowledge of inventory management and relevant IT tools and systems like ERP, Fuel Plus, and Contract Management System is required.
• Management Skills: The ability to develop and manage category plans, build and manage vendor relationships, and manage the end-to-end procure-to-pay process.
• Human Relations Skills: Skills in building and managing relationships with vendors and working closely with the Base team.
• Specialized Knowledge: In-depth knowledge of procurement and supply chain management, contract management, and an understanding of pricing structures, market conditions, and trends in the industry for fuel and aircraft spare parts.

Problem-Solving:

• Thinking Environment: The thinking environment is focused on cost-effectiveness and efficiency within a supply chain and procurement context.
• Thinking Challenge: The challenge is to balance cost-effective procurement with the urgent and critical need for aircraft spare parts, tools, and equipment to maintain a safe, sustainable, and reliable supply chain. It also involves keeping up with changing market prices and identifying new, quality vendors.

Accountability:

• Freedom to Act: The specialist has the autonomy to perform strategic sourcing, develop category plans, and negotiate commercial terms within supply/service contracts.
• Magnitude: The role has a direct impact on the organization’s profit and shareholder value by implementing and maintaining cost-effective procurement requirements.
• Impact of Decisions: Decisions made have a significant impact on the company’s supply chain, operational disruptions, and overall financial performance.

Qualifications:

• Education: A degree in Procurement/Supply Chain Management, Business, or another relevant field. A post-graduate diploma in Purchasing and Supplies Management is also required.
• Experience: Over 5 years of experience in a Procurement or Supply Chain environment.