POSITION SUMMARY
The TPM will build and run Adeso’s delivery practices, tooling, and central portfolio dashboard. Responsibilities include designing and operating the intake/approval process for all initiatives (with financial viability checks), configuring Microsoft 365/Asana-class tooling, and maintaining a single executive view of work in flight. The TPM translates annual strategies into actionable roadmaps with milestones, owners, and KPIs, and anchors a predictable cadence of weekly intake and monthly portfolio reviews.
SPECIFIC ROLES AND RESPONSIBILITIES
- Project Management Framework & Governance
- Publish the Adeso Delivery Playbook (10–12 pages): lifecycle (Intake → Initiate → Plan → Deliver → Close), roles/RACI (Sponsor, Project Lead, TPM, Finance/Grants,
- MEL/Compliance, IT/InfoSec), change control, and closeout/learning notes.
- Tailor standards for small/medium/large efforts; enforce naming/versioning, artifact locations, and document hygiene in SharePoint/Teams.
- Define approval gates: Intake screening → Business case (incl. financial viability) → Plan baseline → Delivery reviews → Closeout & learning.
- Portfolio, Intake & Scheduling
- Stand up a single intake and backlog; run a weekly intake review with COO and functional leads (go/hold/kill).
- Facilitate the monthly portfolio review (RYG, risks, dependencies, capacity); maintain decision, risk, and dependency logs.
- Drive annual planning with quarterly refresh; roll organizational priorities into entity/department roadmaps with KPIs and quarterly milestones.
- Tooling & Data (build the system)
- Configure Microsoft 365: Teams/SharePoint (PMO Hub), Planner or Project for the web
- + Roadmap; and/or Asana/similar system where appropriate; standardize templates, permissions, and storage.
- Implement a single Org Ops Register (list) and publish a Power BI (or equivalent) portfolio dashboard (e.g., Overdue, Next-14-days, Red/Amber, compliance calendar).
- Automate nudges/roll-ups (weekly update reminders, due-date alerts, Red status escalations) via simple flows.
- Financial Modeling & Business Cases
- Build right-sized models (P&L, Cash Flow; unit economics) and scenario analyses (ROI/IRR/payback) to pressure-test proposals and ongoing projects.
- Write concise decision memos with options, risks, and recommended next steps for COO/ED/CFO.
- Change Management & Enablement
- Deliver role-based training (Project Leads, Sponsors, Analysts), quick-start guides, and office hours; stand up a champions network.
- Track adoption KPIs (template use, hygiene, on-time updates) and iterate processes to remain lightweight and effective.
- Cross-Functional Coordination & Compliance
- Coordinate with Finance on donor reporting and monthly close calendars;
- with Programs on MEL basics; with Shared Services on policy/process rollouts.
- Maintain the separation between NGO and commercial streams (data, approvals,
- budgets) while providing a single executive view of progress.
EDUCATION, SKILLS AND EXPERIENCE
- Bachelor’s degree in Engineering, Business, Finance/Economics, Information Systems, or related field; advanced degree (MBA, MS) is a plus.
- PMP (or PRINCE2/PMI-ACP) certification required; PMP preferred.
- 6+ years building and operating project/program management processes and portfolio routines across multi-team environments (NGO and/or commercial).
- Proven track record implementing PM tooling (Microsoft 365:
- Teams/SharePoint/Planner or Project for the web + Roadmap; Asana/Trello-class tools) and establishing a central portfolio/dashboard.
- Demonstrated experience turning annual strategies into actionable, scheduled
- work with milestones, owners, and KPIs