Job description

Based in Nairobi and reporting to the Chief Accountant, the candidate will be responsible for Coding and booking of general cost invoices with specific duties as:-

Mission Description                      

• Coding and Booking of Invoices:
• Accurate coding of general cost invoices
• Assist in cost and account allocation for specific invoices before posting
• Follow for approval of booking vouchers and journals.
• Accurate posting of general cost invoices/voucher in the system.
• Share and follow-up invoices and vouchers for approval as per approvers matrix.
• Ensure the Company approval matrix is observed before posting of invoices.
• Invoice follow-ups
• Follow-up with approvers for validation of invoices at their levels.
• Submit physical invoices to finance approvers as per matrix.
• Dispatch, document and follow-up contractual invoices to approvers in various sites
• Print and attach approval sheets to procurement invoices upon final approvals
• Dispute Follow-up
• Communicate all disputes to suppliers on non-compliant invoices
• Keep a record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisor and procurement team in case of non-response from suppliers
• Tracking report and account cleanup
• Prepare weekly tracking report
• Share commentaries of invoices under tracking
• Assist in matching supplier accounts and cleanup of account 408100
• Relieving and Account Creation
• Assist in tracking and procurement invoice uploads
• Assist in circulation of tracked invoices
• Fill account creation forms for all general suppliers who have undergone compliance checks.

Profile

• Business Degree
• CPA, ACCA, CFA or equivalent