Job description
Based in Nairobi and reporting to the Chief Accountant, the candidate will be responsible for Coding and booking of general cost invoices with specific duties as:-
Mission Description
- Coding and Booking of Invoices:
- Accurate coding of general cost invoices
- Assist in cost and account allocation for specific invoices before posting
- Follow for approval of booking vouchers and journals.
- Accurate posting of general cost invoices/voucher in the system.
- Share and follow-up invoices and vouchers for approval as per approvers matrix.
- Ensure the Company approval matrix is observed before posting of invoices.
- Invoice follow-ups
- Follow-up with approvers for validation of invoices at their levels.
- Submit physical invoices to finance approvers as per matrix.
- Dispatch, document and follow-up contractual invoices to approvers in various sites
- Print and attach approval sheets to procurement invoices upon final approvals
- Dispute Follow-up
- Communicate all disputes to suppliers on non-compliant invoices
- Keep a record of all disputes being reviewed at any one time.
- Escalate to account handlers, supervisor and procurement team in case of non-response from suppliers
- Tracking report and account cleanup
- Prepare weekly tracking report
- Share commentaries of invoices under tracking
- Assist in matching supplier accounts and cleanup of account 408100
- Relieving and Account Creation
- Assist in tracking and procurement invoice uploads
- Assist in circulation of tracked invoices
- Fill account creation forms for all general suppliers who have undergone compliance checks.
Profile
- Business Degree
- CPA, ACCA, CFA or equivalent