Job Purpose

The Stores and Inventory Assistant will be responsible for supporting day-to-day inventory and store operations. This includes assisting in material receiving, dispatch, data entry, and reporting. The role ensures that inventory records are up-to-date in record and in physical stock and that materials flow efficiently to meet operational needs.

Key Responsibilities

Inventory Management

• Conducting daily inventory checks and updating stock records in liaison with the Inventory Officer..
• Maintain accurate and up-to-date inventory data in both physical and ERP systems.
• Arrange, label, and organize materials for easy retrieval and visual control.
• Support the application of inventory best practices such as FIFO and 5S.

Receiving and Dispatch

• Receive and inspect incoming goods to verify quantity and quality against delivery documents.
• Prepare, package, and document materials for dispatch.
• Coordinate with suppliers, drivers, and internal teams to resolve delivery or dispatch issues.
• Ensure proper handling, lifting, and safe placement of materials during loading and offloading.

Order Processing and Procurement Support

• Liaise with the procurement team in generating purchase orders and tracking order progress.
• Monitor stock levels and help initiate re-orders based on stock thresholds.
• Ensuring timely availability and movement of materials for internal users whenever requested.

Data Entry and Inventory Reporting

• Ensure accurate entry and updating of stock data in the inventory management system or ERP.
• Generate reports such as:
• Material usage summaries
• Stock level and low stock alerts
• Return and requisition reports
• Carry out regular stocktaking exercise and reconcile the physical stock with ERP records.
• Compile data to support inventory forecasting and planning.

Material Handling and Store Operations

• Ensure proper handling, lifting, and movement of materials using manual or mechanical means as required.
• Ensure good housekeeping by maintaining cleanliness, orderliness, and safety in the store area.
• Support compliance with company store policies and procedures.
• Ensure maintenance of accurate and well-organized store records and documentation.

Cross-Department Collaboration

• Maintain seamless communication with departments such as procurement, operations, and projects to understand material needs.
• Coordinate material availability confirmation and prompt response to requisition queries.
• Liaise with procurement department to resolve stock or supply related issues that may impact project timelines.

Qualifications and Experience Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Logistics, or a related field.
• Minimum KCSE grade of B or above
• Minimum of 3 years of experience in a storekeeping or inventory support role preferred.
• Ability to handle and lift materials safely and efficiently.
• Certification in inventory management is an added advantage.

Skills & Competencies

• Strong knowledge of inventory management principles and best practices.
• Knowledge of ERP or inventory management systems.
• Tech-savvy with solid experience in spreadsheets and inventory tools.
• Proficient in Microsoft Office Suite (especially Excel), Word, and Outlook.
• Excellent data entry and record-keeping accuracy.
• Strong analytical, organizational, and time-management skills.
• Effective communication and teamwork abilities.
• Willingness to learn, proactive attitude, and physical stamina (some lifting and standing required).