QMS & Risk Co-Ordination Manager at Kenya Railways

Job Description

Duties and Responsibilities

• Provide leadership in formulation, implementation, monitoring, and review of Corporation risk management policy and framework and business continuity policy;
• Oversee cross-functional efforts to enhance proactive Enterprise risk management, business continuity, and operational resilience across the Corporation;
• Lead monitoring the maintenance of the strategic risk register, ensuring timely updates and execution of mitigation action plans;
• Oversee development, implementation, and maintenance of a Compliance Framework to meet internal and external regulatory obligations;
• Lead other departments in management in identifying, analysing, and mitigating risks within their respective areas;
• Guide formulation, review and adherence to the Quality Management System (QMS) and applicable standards for the Corporation’s products and services;
• Coordinate quality assurance with departments to enhance the delivery of quality goods and services while ensuring regulatory compliance;
• Spearhead formulation, implementation and review of the division annual work plans, budgets and procurement and asset disposal plans in line with the Board’s performance targets and strategic plan;
• Lead in the execution of risk management policy and strategies that ensure the division has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management;
• Provide leadership to ensure continuous improvement of business processes and controls in the division and develop mechanisms for corporate consultations, increase public participation and involvement in Authority’s policies and programs;
• Foster a corporate culture that promotes ethical practices and good citizenship within the division;
• Oversee implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the division;
• Oversee development, implementation and review of corruption prevention and mitigation strategies in the division;
• Oversee implementation of a robust performance management system within the divisions through providing oversight of the delivery of the annual performance contract and the strategic plan;
• Provide leadership in the division through supervision, coaching, mentoring, training and development of the departmental staff to ensure an effective and motivated team;
• Provide oversight of all activities of the Division and manage the day-to-day operations for a smooth functioning and efficiency of the Division;
• Coordinate sensitization programs in collaboration with the Quality Management Representative to promote awareness of customer requirements and compliance standards;
• Undertake open risk-related issues, collaborates with leadership to ensure closure of action plans, and oversees third-party risk management engagements;
• Conduct risk assessments, rating and ranking of compliance risks, and integrating mitigation activities into strategic decision-making;
• Spearhead the preparation and submission of periodic reports in the Division;
• Implement Board resolutions and audit recommendations within the Division;
• Provide regular, thorough, and prompt communication to the Division’s staff on key technical, financial, and administrative matters;
• Appraise the direct reports.

Requirements of the Position

• Master’s degree in Commerce, Economics, Statistics, Applied Mathematics, Civil Engineering, Business Administration, Risk Management, Finance or other relevant and equivalent qualifications from a recognized institution.
• Bachelor’s degree in Commerce, Economics, Statistics, Applied Mathematics, Civil Engineering, Business Administration, Risk Management, Finance or other relevant and equivalent qualifications from a recognized institution.
• Any of the following professional qualifications: CPA (K), ACCA, CRA CMA CIA, CRMA, CFE, Certified in Risk Information and Control (CRISC) or other relevant and equivalent qualifications from a recognized institution.
• Membership of relevant professional body and in good standing
• A Minimum of Ten (10) year’s relevant work experience, five (5) of which must be in managerial role in the Public Service or Private Sector.
• A management course lasting not less than four (4) weeks from a recognized institution will be an added advantage.

Skills and Competences

• Research skills
• problem-solving skills
• Financial Management skills
• Leadership, planning and Supervisory skills
• Strong written and oral communication skills
• Report writing skills
• Management skills
• Research paper writing and presentation skills
• Excellent analytical and interpersonal skills
• Negotiation and counseling skills
• Stakeholder management skills
• Conceptual skills
• Demonstrated merit and ability as reflected in work performance and results.