Admin Coordinator at Highlands Drinks Limited

Job Description

The Administration Coordinator, will oversee office administration and workplace support services, ensuring efficient day-to-day operations. The role is responsible for office hygiene, visitor management, travel and accommodation coordination (including executive travel), staff experience initiatives, vendor supervision, and administrative compliance.

Key Responsibilities

Office Administration

• Oversee daily administrative operations across assigned offices.
• Supervise front office and reception services.
• Manage office supplies, consumables, and asset registers.
• Ensure proper documentation, filing systems, and administrative controls.
• Coordinate meetings and internal logistics.

Visitor Management

• Oversee visitor reception and registration processes.
• Ensure visitor badges and access approvals are properly managed.
• Maintain accurate visitor logs for audit and security compliance.
• Coordinate executive and board-level visits.
• Ensure compliance with safety protocols for all visitors.

Hygiene & Cleaning Oversight

• Supervise cleaning contractors and hygiene teams.
• Ensure offices and common areas meet cleanliness standards.
• Oversee waste management and pest control schedules.
• Conduct routine inspections and enforce hygiene standards.

Travel & Accommodation Management

• Coordinate local and international travel arrangements.
• Manage flight bookings, hotels, transfers, and taxi services.
• Ensure compliance with travel policies and cost controls.

Staff Experience & Workplace Support

• Support onboarding including workstation setup.
• Coordinate employee welfare and engagement initiatives.
• Maintain staff amenities and shared spaces.

Vendor & Contractor Management

• Supervise service providers and ensure SLA compliance.
• Review vendor performance and support contract renewals.

Compliance & Controls

• Manage petty cash and administrative budgets with accountability.
• Ensure compliance with company policies and regulatory requirements.
• Maintain documentation for audits and internal reviews.